Corporate Secretary Assistant – Listed company – Brussels

Job title:

Corporate Secretary Assistant – Listed company – Brussels

Company:

Michael Page

Job description

Join a dynamic governance team where you’ll play a key role in organizing high-level meetings, supporting board members, and ensuring smooth operations behind the scenes. From coordinating logistics and preparing official documents to managing regulatory filings and contributing to governance improvements, this role offers a unique opportunity to work at the heart of executive decision-making in a fast-paced, international environment.

• Support the Corporate Secretary with organizing and preparing meetings for the Board of Directors, Advisory Committees, and Executive Committee (e.g. sending invites, distributing materials, tracking attendance, and maintaining composition records).
• Coordinate and manage logistics for executive and board committee meetings, both onsite and offsite.
• Provide administrative support to external board members, including travel planning and expense reimbursements.
• Handle creation, management, and upload of meeting documents via a governance software platform.
• Prepare and submit regulatory filings related to executive and board mandates, ensuring full compliance with legal obligations.
• Monitor invoice approvals and payments for governance-related activities.
• Track regulatory developments in corporate governance, support the implementation of necessary changes, and provide recommendations.
• Assist with drafting and maintaining governance documents and procedures.
• Collaborate closely with executive assistants to ensure aligned agendas and smooth coordination.

Strategic position Fast-paced and challenging corporate environment

• Minimum 3 years of experience in a similar administrative or governance support role, ideally in financial services or insurance; experience as a (para)legal assistant is a plus.
• Fluent in English (written and spoken), knowledge of Dutch and/or French is an asset.
• Highly organized with strong attention to detail and discretion.
• Autonomous, proactive, and solution-oriented with strong problem-solving skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with governance software is an asset.

Join a leading international insurance group headquartered in Brussels, recognized as a Top Employer and market leader. Be part of a diverse, inclusive workplace where your growth is a priority.Join a dynamic, international corporate environment offering strong personal development opportunities, close teamwork, and direct collaboration with management. Enjoy a competitive salary with flexible benefits, hybrid working (up to 50% from home), international exposure, and access to learning programs – all within the headquarters of a leading listed company recognized as a Top Employer in Belgium.

Expected salary

€54000 – 62400 per year

Location

Bruxelles

Job date

Wed, 14 May 2025 22:46:48 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesin.eu) you saw this job posting.