Events Administrator

Location:

(176 74) Athens, Attica, Greece

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Information Technology Jobs

Other Industries & Skills: 

Education & Training

Advertiser:

Lloyds Register

Job ID:

132466255

Posted On: 

22 November 2025

Job ID:
41217
Location:
Athens : 348 Syggrou Avenue 
Position Category:
Communications
Position Type:
Employee Fixed Term

Events Administrator

Lloyd’s Register

Location: Athens – Greece

About
the Role:

We are seeking a methodical and detail-oriented Event Administrator to join our dynamic Marketing Operations team. Based in Mumbai, this fixed-term role will support the planning and execution of global events in a fast-paced, international environment. You will collaborate with colleagues and suppliers across the globe to ensure seamless delivery of event activities ranging from exhibitions to sponsorship activations. 

This is an exciting opportunity for someone who thrives on variety, is quick to adapt, and enjoys working within structured processes while juggling multiple priorities. 

What we offer you 

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-Fixed term of 9 months
-The opportunity to work for an organization that has a strong sense of purpose, is values-driven and helps colleagues to develop professionally and personally through our range of people development programs.

The Role 

Global event coordination 

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-Support the planning and execution of events globally 
-Organise exhibition stands, manage exhibitor passes, and coordinate colleague participation 
-Oversee logistics for physical event assets and ensure timely delivery onsite 
-Coordinate all sponsorship activities including physical branding assets, digital profiles and promotional materials 

Event reporting  

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-Assist in post-event reporting, including gathering and analysing feedback, tracking key data and metrics, and facilitating debrief meetings with internal stakeholders 

Guest communication  

style=”margin-bottom:0.0cm;margin-top:0.0px”-
-Manage invitation creation, distribution and RSVP tracking 
-Coordinate with internal stakeholders to ensure accurate and timely messaging and invitation distribution 

Budget tracking  

style=”margin-bottom:0.0cm;margin-top:0.0px”-
-Track event budgets, monitor expenditures 
-Raise purchase orders and liaise with account team  

Supplier engagement 

style=”margin-bottom:0.0cm;margin-top:0.0px”-
-Collaborate with external suppliers including caterers, stand builders, and graphic designers 
-Source new suppliers when required and manage ongoing relationships 

Digital platforms and content support  

style=”margin-bottom:0.0cm;margin-top:0.0px”-
-Update event webpages and registration platforms 
-Maintain the global event programme tracker and project management software  

Travel 

style=”margin-bottom:0.0cm;margin-top:0.0px”-
-Some domestic and occasional international travel to support even delivery may be required 

About you: 

style=”margin-bottom:0.0cm;margin-top:0.0px”-
-Strong organisational and project management skills 
-Process-driven with a keen eye for detail 
-Comfortable managing multiple tasks in a deadline-driven environment 
-Excellent communication and interpersonal skills 
-Ability to work independently and collaboratively with international teams 
-Previous experience in events, marketing, or a related field is preferred 
 

What you bring

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-2 – 4 years of experience in event planning and delivery
-Prior experience working with global teams across multiple time zones 
-Proficiency in Microsoft platforms, particularly Excel and Microsoft Forms; familiarity with project management tools such as Asana and CRM systems like Salesforce is desirable
-Background in the maritime industry is preferred but not required
-Fluency in English, both written and spoken, is essential
-Join us and be part of a collaborative global team delivering impactful events across markets.
 

#LI-KC1

#LI-Hybrid

About the Role:
 

We are seeking a methodical and detail-oriented Event Administrator to join our dynamic Marketing Operations team. Based in Mumbai, this fixed-term role will support the planning and execution of global events in a fast-paced, international environment. You will collaborate with colleagues and suppliers across the globe to ensure seamless delivery of event activities ranging from exhibitions to sponsorship activations.
 

This is an exciting opportunity for someone who thrives on variety, is quick to adapt, and enjoys working within structured processes while juggling multiple priorities.
 

Key Responsibilities:

Global event coordination
 

style=”list-style-type:disc”-
-Support the planning and execution of events globally
 

style=”list-style-type:disc”-
-Organise exhibition stands, manage exhibitor passes, and coordinate colleague participation
 

style=”list-style-type:disc”-
-Oversee logistics for physical event assets and ensure timely delivery onsite
 

style=”list-style-type:disc”-
-Coordinate all sponsorship activities including physical branding assets, digital profiles and promotional materials
 

Event reporting 
 

-Assist in post-event reporting, including gathering and analysing feedback, tracking key data and metrics, and facilitating debrief meetings with internal stakeholders
 
Guest communication 
 

style=”list-style-type:disc”-
-Manage invitation creation, distribution and RSVP tracking
 

style=”list-style-type:disc”-
-Coordinate with internal stakeholders to ensure accurate and timely messaging and invitation distribution
 

Budget tracking 
 

style=”list-style-type:disc”-
-Track event budgets, monitor expenditures
 

style=”list-style-type:disc”-
-Raise purchase orders and liaise with account team 
 

Supplier engagement
 

style=”list-style-type:disc”-
-Collaborate with external suppliers including caterers, stand builders, and graphic designers
 

style=”list-style-type:disc”-
-Source new suppliers when required and manage ongoing relationships
 

Digital platforms and content support 
 

style=”list-style-type:disc”-
-Update event webpages and registration platforms
 

style=”list-style-type:disc”-
-Maintain the global event programme tracker and project management software 
 

Travel
 

style=”list-style-type:disc”-
-Some domestic and occasional international travel to support even delivery may be required
 

About you:
 

style=”list-style-type:disc”-
-Strong organisational and project management skills
 

style=”list-style-type:disc”-
-Process-driven with a keen eye for detail
 

style=”list-style-type:disc”-
-Comfortable managing multiple tasks in a deadline-driven environment
 

style=”list-style-type:disc”-
-Excellent communication and interpersonal skills
 

style=”list-style-type:disc”-
-Ability to work independently and collaboratively with international teams
 

style=”list-style-type:disc”-
-Previous experience in events, marketing, or a related field is preferred
 

Preferred experience:
 

style=”list-style-type:disc”-
-2 – 4 years of experience in event planning and delivery
 

style=”list-style-type:disc”-
-Prior experience working with global teams across multiple time zones 
 

style=”list-style-type:disc”-
-Proficiency in Microsoft platforms, particularly Excel and Microsoft Forms; familiarity with project management tools such as Asana and CRM systems like Salesforce is desirable
 

style=”list-style-type:disc”-
-Background in the maritime industry is preferred but not required
 

style=”list-style-type:disc”-
-Fluency in English, both written and spoken, is essential
 

Join us and be part of a collaborative global team delivering impactful events across markets.
 

About us 

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of 

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place. 

Want . 

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement. It doesn’t matter who you are, what you have experienced, how you identify, how old you are, where you are from, what your beliefs are or how your brain or body works – the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We don’t just talk about our differences, we celebrate them! 

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you. 

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