Executive Assistant (all genders) in Neuilly-sur-Seine, France

Description de l’emploi

Job title : Executive Assistant

• Grade: Technicien Superieur

• Hiring Manager: General Counsel and Head of Legal, Ethics & Business Integrity (The Executive Assistant will also have functional reporting to Head of Digital Information Officer)

• Location : Neuilly sur Seine, Headquarter of CHC

• % Remote working and % of travel expected : according to business needs

• Job type: Permanent

About the job

At Sanofi Consumer Healthcare, we have one shared mission – we work passionately, every day, to ‘serve healthier, fuller lives’ now and for the generations to come.

In order to do so, we strive to act as a force for good by integrating sustainability along our business and employees’ mission and operate responsibly from both a social and environmental point of view.

Everything we do is centered around people’s interests – our consumers, our customers, healthcare professionals, and our employees – across the world.

We are building loved brands that serve 1bn consumers worldwide, through our key platforms: Allergy, Physical & Mental Wellness, Pain, Digestive Wellness and Cough, Cold & Flu.

We aspire to become the best Fast Moving Consumer Health (FMCH) company In & For the world and we aim to build a work environment where people can thrive, grow, enjoy and be at their best.

Our Team:

The Executive Assistant will support 2 leaders part of the Consumer Healthcare (CHC) Leadership team: Legal & LEBI and Digital.

The Executive Assistant is responsible for performing a variety of administrative, business supportive, technical, and clerical tasks and activities including but not limited to meeting and calendar prioritization & management, travel arrangements, expense reporting, project support, procurement administration, communications.

The Executive Assistant will work collaboratively with the Executive Assistant of EVP Head of CHC and other CHC LT Assistants.

Main responsibilities:

• You will provide logistic and administrative support to 3 Leaders

• Manage in an optimal way very busy and complex calendars

• Effectively schedule and coordinate internal/external meetings, events (face-to-face and remote)

• Schedule and organize business trips of CHC teams, liaising with the local teams to prepare the agenda

• Book travel arrangements

• Process Travel requests and Expense reports in the most efficient way and respecting the Company policy

• Onboard new comers in the teams (including logistics: IT/badge, etc

• Managing generic e-mail address and working shared space (Teams/Sharepoint)

• Budget Management for each Function

• Coordinate the dynamic/teambuilding of the team

• Specific to Legal & LEBI:- Administrate the LEBI CHC internal website- Support Contract Management (Uploading/searching for contracts ; legal billing, …)- Delegations of power/signature on French legal entities (OHF, OHG, OHI)

About you

List here the ideal must-have criteria to be successful in the role. Don’t forget: the less criteria you request, the more diverse candidates you will get in the pool.

• Experience : significant experience in a similar role

• Soft skills :

• High level of Confidentiality

• Good understanding of the business

• Ability to adapt to a complex and fast-moving environment/Agile

• Excellent organization and time management (manage priorities, anticipate and rearrange agenda, alert in case of overtime)

• Strong international and multicultural approach

• Good interpersonal skills

• Proactivity, collaborative, team player

• Ability to handle many requests

• Positive attitude and enthusiasm, sense of service

• Project management experience is a plus

• Good knowledge of pack office and Sanofi-specific tools (Concur/My Travel, ITS portal, Workday, etc.)

• Languages : Fluent French and English (spoken and written)

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video (https://www.youtube.com/watch?v=SkpDBZ-CJKw&t=67s) and check out our Diversity Equity and Inclusion actions at sanofi.com (https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness)