Executive Assistant to Director of Assurance

University of Oxford


About the Directorate

Formed in September 2019, the Assurance Directorate is one of the newest departments in the University of Oxford’s University Administration and Services: the ‘corporate centre’ of the University. Comprising Information Compliance; Information Security and Risk and Resilience teams, the Directorate manages risk, ensures compliance and provides assurance to the University’s Council, its Committee and sub-Committees, and senior decision-makers including the Vice Chancellor, Pro-Vice Chancellors and the Registrar – the Chief Operating Officer to in whose portfolio the department is based. Our remit also covers working across the wider collegiate university, with our work mainly focused on divisions and departments, and dealing with the regulators, external customers and other stakeholders.

About the Role

This is an exciting time to join Assurance Directorate and work at the heart of the University’s business in a busy, challenging and fast-moving environment. This fast-paced and demanding role will support the Executive Director of Assurance and the department across a broad range of executive assistant and administrative responsibilities.

This exciting role provides an opportunity to work for an experienced Director committed to developing his team and working to build an outstanding department. It is also an opportunity to work for a world-class university and a department, which values its people and aims for excellence in service delivery.

About You

You will be a dynamic, enthusiastic and pro-active professional with experience in the key areas of responsibility, demonstrating the manner, maturity and confidence required of an effective assistant.

In respect of your experience, you are likely to be a current Executive Assistant or Personal Assistant wanting the challenges offered in a role supporting an Executive Director working in a corporate department at a forefront of organisational change.

Knowledge of the University of Oxford and the ability to build effective relationships is a must. You will need to hit the ground running when you start in the role to help us build administrative and business arrangements for what is a new department, but we will support and guide you so that you can succeed.

You will enjoy working in a complex, very fast-paced environment and cope well with pressure and ambiguity involved in a corporate role. You will be comfortable expecting and meeting the demands of the Executive Director in order to manage their schedule, going the extra mile as and when required.

Ultimately, the role of the Executive Assistant and departmental administrator is to support the Director and the Department, so you will need to understand the context, predict and respond to changing demands, pre-empt issues, manage competing priorities, adopt pragmatic solutions and deliver at pace to very high standards.

This is an evolving area of responsibility; accordingly the post-holder will need to be comfortable with an emergent remit and evolving responsibilities.

What we offer

You will benefit from support and working in close collaboration with the rest of our committed team and the EA/PA Network. You will get exposure to many areas of the University, opening multiple career avenues for the future. We will invest in your personal development through training and professional development. The University also offers an excellent contributory pension scheme and 30 days annual leave on appointment (increasing with length of service).

We are committed to providing a culture of continuous learning which actively supports the professional and personal development of our staff.

Next steps and to find out more

We will be conducting interviews throughout this process and hold the right to close applications early should we find a suitable candidate 

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