JOB PURPOSE
As an Executive Assistant you will manage the Secretary General’s schedule in the short, mid and long term to facilitate the effective use of her time. You will collaborate with other members of the office to coordinate the Secretary General’s internal and external agenda.
The Executive Assistant will manage confidential interactions between internal and external individuals and ensure that the Secretary General and other key staff members are aware of it.
ABOUT YOU
We are looking for an Administrator who has sufficient experience managing an executive level calendar and planning extensive international and domestic travel. You will have excellent interpersonal skills to interact with staff and stakeholders including Board Members, donors, media and government officials.
The successful candidate will make decisions consistent with functions and complete and delegate tasks in a professionally and timely manner. Finally, the candidate must be fluent in English through writing and speaking.
MAIN RESPONSIBILITIES
- Manage the day-to-day calendar of the Secretary General to promote the most effective use of their time.
- Ensure effective time management of the Secretary General and anticipate opportunities to facilitate workflow, including alignment with organizational priorities in mid- and long-term planning.
- In collaboration with the OSG team, plan, coordinate and support internal and external meetings, including taking minutes when necessary, preparing materials and following up on action points.
- Fill in for other members of the OSG, including supporting travel and scheduling arrangements for the Secretary General (arranging transportation and hotel bookings, ensuring that calendars are kept up to date with relevant briefings and logistical arrangements, and assisting in securing visas as needed).
- Implement and manage office systems including digital filing systems, as well as document and content management systems.
SKILLS AND EXPERIENCE
- Prior executive-level office/administration experience and exceptional organizational skills with meticulous attention to detail.
- Ability to adapt to various competing demands, working under pressure, and demonstrate the highest level of collegiality, consistency, and professionalism in following through on responsibilities is required.
- Proven ability to work independently and with minimal supervision, using initiative and judgment to develop effective solutions to challenging situations.
- High degree of adaptability to and the understanding of the need to shift work priorities when required.
Please see attached job description for more information on responsibilities, skills and experience required.
What We Offer:
At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.
- 37 days annual leave (inclusive of public holidays and grace days)
- Hybrid working environment – The standard working week at Amnesty International is 35 hours
- Pension Contribution Scheme – with an employer contribution of 8% of your gross annual salary, in addition Amnesty International will match individual contributions of up to 3%. Making a total employer contribution of 11%
- Life Assurance
- Annual salary review
- Opportunity to join our cycle-to-work scheme
- Interest-free season ticket loans for travel to work
- Contribution towards the cost of eye tests and glasses
- Access to Linkedin Learning
- Employee Assistance Programme
WHAT WE HOPE YOU WILL DO NEXT
If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click ‘Apply for this Role’ below.
Freedom, Justice, Equality. Let’s get to work.
N.B. We reserve the right to close a vacancy BEFORE the closing date in the event of an overwhelming response or a change in business priorities, therefore we recommend you apply now if you are interested.
Commitment to Diversity, Equity & Inclusion:
Amnesty International believes in a world that is fair, inclusive and equitable. Together, we’re committed to being an anti-racist organisation with a diverse workforce that can better tackle the global human rights challenges that face our world today. We know that different voices, ideas, perspectives, experiences and knowledge, working together will enable us to better the lives of people around the world.
We are committed to building and sustaining an anti-racist, culturally diverse and inclusive organisation, where all employees feel valued, have a sense of belonging and an equal opportunity to fulfil their potential. We therefore strongly welcome applications from suitably qualified people regardless of their background; including underrepresented groups, LGBTQI+ individuals and those who may have or are living with a disability.
To see our full statement please visit this link: Racial equality, equal opportunities, diversity and inclusion policy – Amnesty International
Amnesty International is committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with the team by [email protected]