Executive & Business Assistant – limited full time

Location:

Porto Salvo (2740-262) – Portugal

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills: 

Finance, Banking & Insurance, Legal

Advertiser:

SAP

Job ID:

132497850

Posted On: 

02 December 2025

We help the world run better

At SAP, we keep it simple: you bring your best to us, and we’ll bring out the best in you. We’re builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what’s next. The work is challenging – but it matters. You’ll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What’s in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed. 

What you build:

As Executive & Business Assistant, you will be the strategic right hand to our executive leadership – enabling them to focus, decide, and execute at the highest level. You will:

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-Drive executive effectiveness by managing complex calendars, coordinating priorities, and protecting focus time.
-Orchestrate seamless operations, including meeting preparation, agendas, briefings, follow-ups, and action tracking.
-Own communication flow –  preparing presentations, and ensuring clarity between internal and external stakeholders.
-Lead logistics & coordination for travel, events, offsites, and high-impact initiatives.
-Enable decision-making by gathering information, conducting light research, and synthesizing insights for the executive.
-Represent the executive office with professionalism, discretion, and sound judgment across all interactions.

What you bring:

You excel in fast-moving environments and bring a combination of operational mastery, communication strength, and proactive problem-solving. You have:

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-5–7+ years of experience supporting senior leaders or executives (or equivalent operational/administrative experience).
-Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
-Clear, concise communication skills – both written and verbal.
-A high level of discretion, professionalism, and emotional intelligence.
-Proactive thinking – you anticipate needs, solve problems before they happen, and take ownership.
-Technical fluency, including mastery of calendars, productivity tools, and collaboration platforms.
-Calm, steady execution under pressure, ambiguity, and rapid change.
 

Where you belong:

You’ll join a team that values clarity, curiosity, and collaboration. We work quickly, care deeply about the quality of what we deliver, and support one another through challenges and celebrations alike. We believe in:

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-Trust and transparency – information flows openly, feedback is welcomed, and everyone’s voice matters.
-Momentum and experimentation – we try new ideas, move fast, and learn from what works (and what doesn’t).
-Respect and inclusivity – diverse perspectives make our team stronger, and we show up for each other.
-Humor and humanity – we work hard, but we don’t take ourselves too seriously.
-Shared purpose – every role contributes meaningfully to our mission, and we celebrate wins together.

If you’re energized by enabling leaders, building systems, and thriving in a collaborative, forward-thinking environment, we’d love to meet you.

Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.  
We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careerssap.

For SAP employees: Only permanent roles are eligible for the
SAP Employee Referral Program
, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity,  gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.
Successful candidates might be required to undergo a background verification with an external vendor.

AI Usage in the Recruitment Process

For information on the responsible use of AI in our recruitment process, please refer to our
Guidelines for Ethical Usage of AI in the Recruiting Process
.

Please note that any violation of these guidelines may result in disqualification from the hiring process.
Requisition ID: 442451  | Work Area: Administration  | Expected Travel: 0 – 10%  | Career Status: Professional  | Employment Type: Limited Full Time   | Additional Locations:  #LI-Hybrid

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