Facilities Coordinator

We are looking for a Facilities Coordinator for our Integrated Facility Management business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations 

around the world achieve their ambitions by owning, occupying and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

The Facilities Coordinator reports to the Facilities Manager and is responsible for managing the front desk; providing support to ensure facilities services are provided in an effective and efficient manner and for assisting in all aspects of client and tenant satisfaction. As front of house support Facilities Coordinator must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

What this job involves 

• Responsible for handling incoming and outgoing mail and calls including distribution of any messages.
• Receive, inform and guide visitors including co-ordination with client employees. 
• Assist in the preparation of the conference/telepresence/meeting rooms as required 
• Badges Management: Issue and manage ID and access badges for new hires/vendors/visitors and maintain records.
• Provide administrative support to the FM.
• Assist the FM in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies. 
• OVSC Ticket management (including problem/issue report management, checking and ticket forwarding/dispatching) 
• Undertake administrative duties to support the FM such as Site inspections and EHS walk around/documentation 
• Participate as a team member in responses to emergency situations for facilities matters
• Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors. 
• Directing first-line complaints regarding soft services to Facilities Management team
• Ensure compliance with all governmental regulations on behalf of the client.
• Ensure effective completion of all incident reports.
• Ensure compliance with Jones Lang LaSalle minimum audit standards, best Practice, policies and procedures.
• Assist the Facilities Manager in developing a close working relationship with all the vendors 
• Assist FM on generating PO and Goods receiving 
• Finance Management: Support Facility Manager in initiating and closing purchase orders.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity. Sound like you? To apply you need to be/have:

Experienced & Skilled Professional

• Ability to effectively interact with clients, building business relationships and knows the importance of quality customer service, discretion and confidentiality
• Open to direction but enjoys working from own initiative and anticipating the needs of staff
• Highly professional, organized and committed to excellence
• Developed time management, effective at prioritising tasks and an ability to switch between responsibilities at short notice
• Excellent attention to detail and a desire to achieve the highest standard and to be a team player
• Excellent interpersonal and communication skills
• Outgoing, friendly and calm, even under pressure
• Enjoys organising and coordinating events
• Enjoys a high pressure environment and working with people
• A clear communicator with excellent verbal and written skills
• Experience and skilled at managing a switch board
• Proficiency to learn new computer systems, already having experience and strong knowledge of Microsoft Word, Excel, 
• Outlook and PowerPoint
• Experience in Resource Scheduler (Global Hospitality Booking System), but not essential as training would be provided

What you can expect from us 

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. 
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

Apply today at jll.com/careers.

Location:

On-site –Paris, FRA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Read Full Description