Finance Manager

Job title:

Finance Manager

Company:

European Roma Grassroots Organisations Network

Job description

ERGO Network is hiring a new Finance Manager to join its team in Brussels.ERGO NetworkERGO Network brings together over 30 members from across Europe and supports organisations with a common perspective on Roma grassroots empowerment and equal citizenship to challenge stereotypes and combat stigmatisation. We mobilise and connect organisations and individuals that share and express our values – active citizenship, shared responsibility, and passion- to strengthen Roma civil society’s involvement in decision-making at local, national, and European levels and address existing shortcomings of policies targeted at Roma.Financial management :

• Checking incoming invoices for correctness and liaising with Senior Programme Manager for approval and analytical codes.
• Recording and bookkeeping of outgoing and incoming invoices into the system (accountancy software) using analytical departments.
• Arranging payments upon approval of the Director.
• Arranging travel reimbursements for staff and event participants.
• Managing the cashbox.
• Preparing contracts and outgoing invoices based on instructions from the Director and Senior Programme Manager and following up on payment of invoices.
• Quarterly expenditure and income reporting and financial forecasts to Director, Senior Programme Manager and Treasurer of the Board.
• Preparation of financial documents for presentation to the Board, General Assembly and for the annual report.
• Financial reporting to donors in cooperation with the Senior Programme Manager.
• Contribution to the preparation of the annual budget.
• Timely preparation of audits and liaising with external auditors for project and statutory audits.
• Fulfilling obligations for the Belgian VAT and tax administration.
• Liaising with the bank (KBC Brussels).

Human resources:

• Liaising with the Belgian payroll company (Partena), including sending monthly staff presence report to the payroll company.
• Preparing employment contracts in correspondence with Belgian law.
• Be the first contact point for staff for obligations/rights regarding Belgian labour law and introduce new staff members to relevant Belgian rules and regulations.
• Preparing Dimona identification “fiches” for new members of the staff.
• Liaising with the company responsible for medical checks (Mensura).
• Liaising with the insurance companies.
• Order luncheon vouchers on a monthly basis according to presence.
• Arrange for work permits when needed by staff from outside the EU.

Essential:

• Experience in bookkeeping, accounting and budget management
• Experience in financial planning and analysis
• Experience in Belgian payroll management
• Excellent knowledge of Belgian regulations related to financial and human resources management
• Excellent command of English and French
• Ability to work independently and at the same time coordinate regularly with the ERGO team and member organisations
• Good eye for and attention to detail

Desirable:

• Experience working in the NGO sector
• Experience with EU grants
• Experience working in a multicultural environment
• Understanding of racism

Conditions

• Undetermined contract on 80% basis (4 days a week or 5 days with 6 hours per day)
• Work location: Brussels (at least 2 days a week presence in the office)
• Starting date: As soon as possible

• Salary between 3800 and 4500 € per month based on experience
• 13th-month salary
• Holiday allowance
• Luncheon vouchers (8€ per working day)
• Transport allowance (49€ per month)
• Telework allowance (129€)
• DKV hospitalisation insurance
• Additional 7 days of holidays per year
• An organisation committed to values of democracy, fairness, integrity and sustainability.
• A friendly and respectful work environment.

Expected salary

€4500 per month

Location

Bruxelles

Job date

Sat, 19 Apr 2025 07:23:01 GMT

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