Grant Officer (INT10424)

Employment Term:              Fixed Term (1 Year Contract)

Level:                                    National, D1

Location:                              Yangon, Myanmar

Closing Date:                       3 June 2024

The Role:

Oxfam is looking for Grant Officer.

Job Purpose:

To assist and support Grant Manager for providing high quality partner financial management and support to related programme areas.

Key Responsibilities:

• To lead in grants management entails pre-award assessment, risk assessment, update and analyse grant matrix, review, or produce relevant reports, monitor awards, and manage post-award from financial perspective.
• Review all grant agreements from financial management perspective prior to signature for specific rules and requirements; suggest any points of negotiation and analyse the impact of the requirements on the country program.
• Develop grants tracking to monitor partners’ performance and compliance.
• Make regular visits to partners’ offices, to monitor their financial management system and to verify their payment.
• Review and analyse grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.
• Make sure to upload the partners’ expenditures to Oxfam’s system.
• Build relations with key contacts and build a trusting partnership with partner organizations.
• Ensure that donor regulations are complied with in all grant transactions and processes of the partners; keep Grant Manager and Senior Finance Manager informed on all major compliance issues/challenges while taking the necessary corrective steps with the respective Partners.
• Be a key player in the issues of grants and management to ensure accurate coding of expenses and full compliance with Oxfam in Myanmar internal and donor requirements.
• In discussion with the partner and Grant Manager, prepare appropriate internal control requirements and capacity strengthening plans for the partner organizations.
• Review partner budgets and financial reports to ensure consistency with project plans / reports. Support budget negotiations or amendments and investigate budget variances and compliance with contractual requirements.
• Ensure contracts and supporting agreements are accurate and in place for all partner organizations. Maintain filing systems and monitor reporting schedules for grant reporting.
• Review partner cash requests and ensure timely disbursement to partner organizations.
• Provide support to Programme Teams in partner financial management.
• Support audit procedures in the preparation of sample documents.
• Provide induction to new staff to understand nature of partner organizations and ways of working.
• To undertake other duties as reasonably assigned by Grant Manager.

What we are looking for:

Skill and Competence: 

• Bachelor’s degree holder with two years proven experience on financial skills.
• Ability to implement Oxfam’s financial policy and procedures.
• Ability to use judgement on routine functions, and work with minimal supervision.
• Ability to prioritise own workload, to work independently and to work to meet deadlines.
• Diplomacy, negotiation, and good interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of priorities.
• Ability to manage multiple requests and to liaise with different teams/ activities.
• Proven ability to be flexible in demanding situations and able to work in a multi culture environment.
• Well-developed coordination skills within and across the team
• Good IT skills: knowledge and experience of using of MS Word, Excel, standard finance software, email and Internet.
• Work flexible working hours as required.
• Good communication skills particularly in Myanmar language.
• Good spoken and written English will be an asset.
• Committed to equal opportunities (e.g. gender, race, disability).
• Understanding of and commitment to humanitarian work.
• High level of initiative.
• Coaches junior and peer staff.
• Keep up to date with internal or external activities that may influence role.
• Anticipates outcomes of activities and uses initiative to keep these activities on course.
• Consistently demonstrate flexibility, resilience, and ability to maintain positive relationships and composure, even under difficult circumstances.
• Maintain high ethical standards and treat people with respect and dignity.

We offer:

Oxfam aims to recruit and retain diverse, passionate people who have the necessary skills, knowledge and commitment to meet our vision. We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.

Find out more about our pay & benefits, please click here

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. 

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.