Head of KYC

Responsibilities

Ayvens is creating a leading global player in sustainable mobility. 

In order to contribute to Ayvens’s sustainable growth and profitable business, a LOD1 NFR & Compliance team has been created to provide an efficient and proportionate framework, to enable the 1st Line of Defense (LOD1) to adequately identify, mitigate and monitor their non-financial risks on a day-to-day basis. The team reports directly to Ayvens Deputy CEO.

Within Ayvens, Central Head of LOD1 NFR & Compliance team oversees the global implementation, coordination, steering, and animation of (i) the identification and monitoring of operational risks (OR) (ii) the L1C control framework, that mitigates such risks and iii) compliance topics managed by the LoD1 including amongst other things KYC, S&E, AML.

To strengthen its KYC organization and related processes, Ayvens is creating a Head of KYC position.

The Head of KYC defines Ayvens KYC strategy in line with KYC requirements in line with Ayvens policies. In order to do so, he defines and implements the adequate organization, monitoring and tooling to ensure that KYC for onboarding and periodic reviews are performed in due time, efficiently and with -the expected level of quality.

Reporting directly to the Group Head of LOD1 NFR & Compliance the head of KYC missions include :

• Lease Plan Remediation: 
• Take over and complete Lease plan ongoing KYC remediation or transfer it to the run depending on the situation at that time in agreement with compliance. 
• Target Operating Model: 
• Review, define, propose and once validated implement Ayvens’ TOM at central and local level including the use of Ayvens Bucarest offshoring capabilities to manage KYC including onboarding and periodic reviews
• The TOM will include the organization, the resources, processes, tooling and norms to be implemented
• Implement in priority a central LoD1 Quality Assurance process performed for all entities and the steering of periodic reviews completion
• Resources & staffing:
• Review/ estimate the optimal resources needed for the function (centrally and locally in coordination with the entities)
• Based on approved budget, hire and organize the team as defined in the TOM 
• Team Management: 
• In charge of managing the KYC central team (HR, development, objectives…), 
• Work in collaboration and coordination with offshored and entities KYC teams 
• Production Management: 
• Plan and monitor the good performance of KYC Run various topics including but not only: onboarding, offboarding, periodic review quality assurance, incidents escalation, actions plans and corrective actions follow-up, reports accuracy and timeliness, data quality, process efficiency 
• KPIs:
• Define, implement and ensure the data quality enabling the monitoring and steering of Client onboarding/ offboarding
• Review progress: periodic review campaign, events review
• Quality: compliance rate, sampling, anomalies analysis and related action plan definition and follow-up
• Business monitoring: “unacceptable” clients, remediation follow-up, filtering (“negative news”, S&E, PEP…)
• Tools:
• Define with key stakeholders the strategy for the tools handling KYC 
• Define with key stakeholders the improvements needed, estimate and secure budget, prioritize developments, manage update, steer deployment, organize training…
• Norms & Procedures:
• Contribute to Ayvens policies drafting with LOD1 operational input, and once policies are finalized and communicated by Compliance (LOD2), ensure their effective implementation in the group within expected timeline 
• Responsible to define, formalize, deploy and maintain LoD1 KYC norms and procedures and in line with group policies
• Governance/ comitology:
• Implement and coordinate global steering and operational Committees to monitor and share KYC key topics with key stakeholders (within and outside the department) in order to ensure a good coordination and oversight
• Continuous Improvement:
• Where required, strengthen / implement the required processes to ensure an efficient Run including improving data quality, automation (macro, RPA, AI, GenAI…), controls…
• Project Management:
• Define, prioritise and oversee the department projects coming from audit or regulator recommendations, regulatory and process changes, continuous improvement… 
• Other responsibilities as defined with the management 

Profile required

• Strong change management skills and experience in offshoring of activities (change and run) 
• Significant knowledge of the regulatory and financial crime environment (KYC, S&E, AML) in the financial sector or in a regulatory/supervisory control body 
• Strong skills to manage hierarchical and functional teams (potentially within several entities) with demonstrated knowledge to coordinate, animate, train, convince and motivate teams in a moving and complex environment 
• Good communication skills and ability to convince 
• Ability to make decisions, act with integrity and exemplarity 
• Organised and rigorous 
• Experience in evolving in an international environment and managing an international team 
• Fluent English and French is a plus 

Business insight

Ayvens, a subsidiary of the Société Générale Group specialising in automotive financial services, provides services to large corporates, small to medium sized companies and private individuals. Ayvens offers a high-quality and innovative driver mobility solution to customers across 43 countries worldwide or through commercial alliances in 16 countries.

The combination of ALD and LeasePlan into Ayvens represents a unique opportunity to leverage on our companies’ complementary capabilities and to create a leading global player in sustainable mobility with a total fleet of 3.5 million vehicles. 

Ayvens Central functions are responsible for the group’s development and the supervision of activities to promote creation of synergies and to provide business and technical support, through its coordination role.

The Central Finance function will contribute to the creation of value for Ayvens by being a strategic partner to the business, as well as to guarantee and control the reliability of data, processes and technology used to produce financial information.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

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