Junior Executive Assistant

Job title:

Junior Executive Assistant

Company:

Thomson Reuters

Job description

We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive*We have an exciting opportunity for an Junior Executive Assistant to join Thomson Reuters in Gdansk, supporting our Executive Teams in Switzerland.In this role you will be performing a wide range of administrative duties to support multiple senior leaders and their department members.About the RoleAs Junior Executive Assistant your key responsibilities will include:Organization & PlanningMaintain calendar and prioritize action items, arrange video/telepresence and teleconferences; and prepare meeting agendas and guest visitsMake sure to keep the leaders up to date and aware of any meetings and events he/she must attendOrganize flow of work, prioritize tasks and activities and ensure that administrative functions are carried out in a timely and effective mannerCoordinate and maintain communications between the leaders and other internal departmentsCompose and prepare reports, spreadsheets, correspondence and any other documents including proofreading for correct spelling, grammar, punctuation, usage, and content, assist with presentation preparation, ad-hoc reporting and handle printing requirementsMeet with the leaders to review status of projects, plan meetings and upcoming travelsFilter, organize and prioritize incoming mail, email, and phone callsTravel & ExpensesPrepare domestic and international itineraries and travel arrangements incl. visas on a regular basisPrepare and process expense reports and outside services costs in compliance with company policiesMeetings, events & visitorsOffer innovative new ideas to support the company events and assist in the organization and delivery of events that strengthen the firm’s culture, support its business objectives and enhance communicationOrganize meetings and meeting logistics incl. oversighting technology requirementsAs required, participate in department meetings, take minutes and follow up with group members around deliverablesPerform other administrative and ad-hoc tasks which may include: organize guest offices, guest badges, catering, and local ground transportation for visitorsSystems ManagementGeneral record keeping including maintaining an up-to-date supplier list, asset/equipment register and any other databases as requiredManaging databases and filing systemsAct as a proxy for various submissions using company systems (account payable, absences, vendor management, Workday etc)Support with profile set up in Fieldglass for contractors reporting to senior leaders and their department membersOthersCommunicate with all levels within the organizationAssisting with ad hoc projects and assignmentsEstablish strong business relationships with other administrative professionals internally in order to determine solutions swiftlySupport in training and onboarding other assistantsProvide vacation coverage for the other assistantsAbout YouTo be successful in this role, you will need to meet the following requirements:EducationCompletion of high school or secondary education required, additional university level courses, or secretarial/business school training desirable.Commercial apprenticeship with federal degree or advanced training highly preferredKnowledge and SkillsExcellent prioritization skillsDemonstrates high level of interpersonal skills and professional acumenDemonstrates a high level of planning and organization skillsDemonstrates excellent communication skills in EnglishProven ability to collaborate across multiple departments/organizations and ability to navigate in an enterprise and fast-paced environmentManages highly confidential information using appropriate discretionInteracts and coordinates effectively with senior leaders inside and outside of the company as well as all other internal and external visitorsDemonstrates ability to manage change, and adapt work style and processes according to the dynamic nature of the organizationUnderstanding of cultural differencesManages multiple tasks in an environment of tight deadlines and high-quality standardsExhibits a high degree of autonomy and decision-making discretionProficient typing skills and knowledge of computer applications (i.e., Outlook, Excel, Word, PowerPoint, Adobe) necessaryTeam-spirited, able to collaborate with the other assistantsPrevious experience working for senior executives in an international corporate environmentMS Teams knowledge and experience preferred#LI-AB1What’s in it For You?Join us to inform the way forward with the latest AI solutions and address real-world challenges in legal, tax, compliance, and news. Backed by our commitment to continuous learning and market-leading benefits, you’ll be prepared to grow, lead, and thrive in an AI-enabled future. This includes:Industry-Leading Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, and hybrid model, empowering employees to achieve a better work-life balance.Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.Culture: Globally recognized and award-winning reputation for inclusion, innovation, and customer-focus. Our eleven business resource groups nurture our culture of belonging across the diverse backgrounds and experiences represented across our global footprint.Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.AccessibilityAs a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.Protect yourself from fraudulent job postings to know more.More information about Thomson Reuters can be found on .We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive (subject to proof of status). This is inclusive of:

• Ukrainian citizens and their family members residing in Ukraine before 24 February 2022
• Third country citizens and stateless persons and their family members with international or equivalent national protection in Ukraine, who had a valid residence permit in Ukraine on 24 February 2022
• Citizens of other third countries who were permanent residents in Ukraine on 24 February 2022 in accordance with Ukrainian regulations and who cannot safely and permanently return to their country

Expected salary

Location

Gdańsk, pomorskie

Job date

Fri, 14 Mar 2025 05:54:26 GMT

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