Job title:
Legal Secretary
Company:
RPC
Job description
The roleWe are now recruiting a Legal Secretary for our Bristol office. The successful candidate will provide high-quality and efficient Legal Secretarial support to fee earners within the Professional & Financial Risks team. As a Legal Secretary, you will report directly to the Head of Practice Services (Tina Lambert) and work closely with partners and fee-earners within the Professional & Financial Risks team, as well as secretarial colleagues.Duties and responsibilities include, but are not limited to:
- Checking fee-earner e-mails as required in their absence, responding where able
- Organising and setting up meetings, including securing conference rooms, necessary equipment and any catering requirements
- Assisting in setting up meetings such as preparing meeting materials and correct room set-up
- Maintaining and organising files, records and documents, ensuring they are easily accessible when needed (this can include both physical and digital records)
- Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls
- Gatekeeping by ensuring fee earners time is spent in the correct way and assisting with non-chargeable work when required
- Being a conduit between staff both in your department and others and with external contacts
- Scheduling meetings, appointments and events, co-ordinating travel arrangements and accommodation.
- Sending out blogs to both internal and external contacts
- Ensuring all issues are actioned and deadlines met
- Ensuring all PI checklists are completed
- Maintaining WIP schedules and ensuring all matters are billed, including checking rates, references etc
- Liaising with Finance regarding aged debt management
Knowledge, skills and experience
- Previous experience of working within a busy corporate environment is essential
- Demonstrates a growth mindset and is committed to lifelong learning to build knowledge and expertise.
- Excellent client care skills – the ability to deal with queries from internal and external clients in a professional and polite manner
- Excellent organisational skills – the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
- Demonstrates proactivity and the ability to work on own initiative
- Highly developed time management skills – the ability to work to very tight deadlines while maintaining a high standard of accuracy
- Communication skills – the ability to communicate in a confident and professional manner with people at all levels within the business
- Demonstrates flexibility/adaptability in meeting internal and external clients’ demands – in both the nature of the work undertaken and working additional hours as required to complete the task(s)
- Reliable with a strong work ethic and a ‘can-do’ approach
- High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles)
- Highly developed administrative skills with the ability to multi-task under pressure
- Develops internal and external client service skills to build collaborative client relationships.
- Understands the importance of working commercially to achieve the objectives of the team/firm.
- Collaborative and works effectively in a team.
- Committed to being part of a supportive, inclusive and collaborative firm culture.
#RPCAdditional Documents
Legal Secretary Job Description
Expected salary
Location
Bristol Area
Job date
Wed, 02 Apr 2025 02:03:19 GMT
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