Job title:
Management Assistant
Company:
Robert Half
Job description
Robert Half is looking for a trilingual Management Assistant (m/f/x) to join a company based in the center of Brussels.The position involves 38 hours a week in a dynamic and corporate environment.Our client is a company active in the European sector.Your responsibilities in this role are as follows:
- Assist in managing day-to-day administrative tasks, such as handling correspondences, answering phone calls, and responding to incoming emails via the general address and online website enquiries;
- Perform general clerical duties, such as data filing and data entry;
- Maintain and update company files and contact database;
- Serve as the primary contact point with the external service for prevention & protection at work as well as with the office building co-ownership;
- Support the business with the organization of internal (e.g. Board, Committees, staff) and external meetings (e.g. European Commission, external partners & stakeholders), in coordination with the policy and communication team;
- Maintain and coordinate the staff (Google) calendar;
- Arrange and coordinate travel logistics, including (venue) bookings, reservations, registrations, and catering for staff and organizational events;
- To act as the main contact for members of the organization, responding to queries and providing guidance and timely and professional information,;
- Participating in the drafting and revision of the organization’s communications, such as agendas, working documents, minutes, newsletters, press releases, etc.
- Management of the company register ;
- Support the Communications Manager in managing the website;
- To ensure accurate management of contacts with the EU institutions as regards
- Making appointments
- Registering the association’s staff and experts with the various bodies in which the organization is involved
- Staff access to the European Parliament (renewal of badges)
- Maintaining administrative relations with the relevant Belgian, European and international institutions ;
- Managing and updating the EU transparency register;
- Responsible for association contracts (leases), in coordination with the administrative secretary.
The qualifications required for this position are as follows:
- You have a bachelor’s degree in executive secretarial work, translation or equivalent,
- At least 2 years’ previous experience in an administrative role
- Experience in the European sector is a plus
- You will have strong organizational and time management skills, with the ability to prioritize tasks and work independently;
- You are fluent in French/ Dutch and English
- You have an excellent command of office software and the ability to adapt quickly to new tools and technologies.
- You have an eye for detail and precision in the management of files and financial information.
- You have strong interpersonal skills and the ability to work well with members of the company, staff and external stakeholders.
Offer from our client:
- A salary in line with the market with a range of extra-legal benefits;
- A permanent contract
- A job in a pleasant, dynamic company with many international contacts;
- Meal vouchers
- Public transport costs
- Hospital and group insurance (private pension scheme)
- Possibility of working from home
Expected salary
Location
Etterbeek, Bruxelles
Job date
Fri, 10 Jan 2025 08:46:17 GMT
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