Marketing & Events Support EMEA

Location:

Warsaw, Masovian, Poland

Salary:

Competitive

Type:

Contract

Start Date: 

As Soon As Possible

Contract Period: 

To Be Confirmed

Main Industry:

Search Information Technology Jobs

Other Industries & Skills: 

Advertising, Marketing & PR Legal

Advertiser:

Boston Scientific

Job ID:

130250395

Posted On: 

24 March 2024

Additional Locations:  N/A

Diversity – Innovation – Caring – Global Collaboration – Winning Spirit – High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Marketing & Events Support EMEA 

Marketing & Medical Education support – Neuromodulation

Purpose

Primary focus of this role is delivering excellent service and superior customer satisfaction to European 
Marketing & Medical organization. Marketing & Events Support EMEA is responsible for partnering with EMEA Marketing & Medical team by providing complex administrative and organizational support to the business teams and to the international congresses and educational meetings with focus on Neuromodulation. As the main point of contact for the business, internal & external customers, agencies and other functions, Business Support Partner is working with autonomy, under limited supervision with general instructions given on new assignments, always in compliance with internal policies, guidelines, and procedures. 

Key responsibilities:

-Coordinating internal documents flow required for HCP (Health Care Professionals) interactions according to compliance requirements (IRF requests management including HCP contract management/invitations letters. etc)
-Lead organization and logistic arrangements for International events and European  trainings  & meetings
(booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed and coordinating on-site events and contracts).
-Coordinating the participation of HCPs/Key Opinion Leaders from around the world in marketing and educational regional events.
-Partner with commercial colleagues, meetings/trainings organizers and/or external agencies to understand the required actions for specific events.
-Organizing, coordinating, and participating at internal and external meetings and events
-May collaborate with other Business Support team members on internal meetings and events if needed.
-PO and invoice handling – payment and invoice status follow up.
-Support to spend and budget tracking.
-Perform general administrative & marketing activities: business-related files and Database maintenance, order/maintain supplies, demos & brochures request, shipping and storage control, digital materials, etc.
-May assist annual Marketing Plan by providing data & previous year information.
-Internal & External Audit support
-Reference contact person for EMEA Marketing & Medical education teams and international customers – obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
-As part of a team, provides support and collaborate with Business Support members when needed.
-Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
 

Our Requirements:

-At least 1 year of experience in similar role in service/ support-oriented role preferably in a medical device company
-Experience in meetings and events planning & organization will be a plus.  
-Ability to work within an international environment and in the matrix organization.
-Highly organized – time management and prioritization skills
-Self-starter with excellent interpersonal and communication skills, able to communicate efficiently at all levels.
-High attention to detail
-Problem solving skill
-Able to work independently and be part of the team
-Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
-Fluent English language knowledge (written and spoken)
-Digital tools knowledge will be valued
-Travel for Events/Meetings (on-site support) – around 5%
 

We offer:

-Hybrid working mode
-Working in the international, innovative environment and highly innovative products
-Diverse culture with a focus on personal development and continuous improvement
-Well-designed & effective trainings plans
-Career opportunities like mentoring, coaching and stretch assignments, with strong international exposure
-Private health care in Lux Med (VIP package)
-Multisport card/Sport and Culture Card
-Lunch card
-Life insurance
-Languages courses
-Employee Assistance Program
-Employee Stock Purchase Plan – ESPP
-Internal events & charity actions
 

Requisition ID: 573976

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you and look forward to connecting with you!

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