Medical Education Administrator

Job title:

Medical Education Administrator

Company:

NHS

Job description

An exciting opportunity has arisen to join our Education Team as a permanent full-time Medical Education Administrator.Your role will be to support undergraduate medical students, working closely with the Clinical Sub-Dean and Director of Medical Education for Grenada to ensure good support processes, both academically and pastoral.Your role will also be to provideexcellent customer service as well as a high quality reception and information service. You will be required to work flexibly with your colleagues and provide an efficient service. You will be adaptable to change, have experience of working in a busy office environment and enjoy interaction with a variety of people. Having direct contact with Trust staff you will be an excellent communicator. If you enjoy using your own initiative, enjoy working with people and enjoy variety, this could be the job for you!Please see the Job Description for full details of the role.To succeed in this role you will have:o Excellent communication skills.o Experience of working in a busy office environment.o Excellent customer service skills.o Good IT skillso Ability to work on own initiativeo Ability to work as part of a teamPlease see the Person Specification for full criteria requirements.Main duties of the jobEnsure regular communication to all internal stakeholders.Develop and maintain excellent working relationships with clinical tutors and supervisors supporting medical students and physician associates on placements across the Trust,Monitor attendance of students in placements and teaching, keeping clinical sub deans, director of medical education for St Georges Grenada, informed of any absences, making arrangements for any time lost.Prepare induction packs for incoming students and ID badges.Organise and arrange medical student end of attachment Assessment of Clinical Competence to enable sign-off from their attachments.Work with the Clinical Training Fellows supporting medical students.Support University of Southampton in OSCE training for medical students.Arrange student accommodation at the Trust and negotiate with the student re their accommodation requirements whilst placed at the Trust.Keep the Education Centre Manager up to date with all arrangements for accommodation.To maintain an up-to-date website uploading details of timetables for medical students.Ensure that all students complete their placement modules in line with Medical School requirements.Supervise where appropriate administrative support required to deliver medical student education and training.Assist the Education Team/Receptionist when required re setting up of rooms and troubleshooting of multi-media equipment.About usOur values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.Date posted07 February 2025Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a year Per annumContractPermanentWorking patternFull-timeReference number153-CO04077Job locationsPoole Hospital NHS Foundation TrustLongfleet RoadPooleBH15 2JBJob descriptionJob responsibilitiesTo support the medical student placements at the Trust in various specialty areas: General Surgery, Obs and Gynae. In addition to support the placements for Student Selected Units across all specialties at the Trust.The post holder will also support the placements for University of St Georges Grenada medical students across various specialties: Paediatrics, Obs and Gynae, General Surgery and Medicine.In addition the post holder will also support the placements of Physician Associates across the previous mentioned specialties at Poole Hospital. Job descriptionJob responsibilitiesTo support the medical student placements at the Trust in various specialty areas: General Surgery, Obs and Gynae. In addition to support the placements for Student Selected Units across all specialties at the Trust.The post holder will also support the placements for University of St Georges Grenada medical students across various specialties: Paediatrics, Obs and Gynae, General Surgery and Medicine.In addition the post holder will also support the placements of Physician Associates across the previous mentioned specialties at Poole Hospital.Person SpecificationExperienceEssential

• Experience of working in a busy admin office for last 2 years
• Recent experience of communicating with different levels of professional staff
• Recent experience of dealing with confidential matters
• Current experience of using a large range of IT software packages e.g. Microsoft Office; excel; outlook; Teams
• Current experience of managing, maintaining and developing systems and procedures.
• Experience of dealing with confidentiality

Desirable

• Previous experience of developing work processes
• Previous experience of working in a Medical Education environment

Technical Skills and CompetenciesEssential

• Recent experience in reporting and developing data sets
• Ability to identify and prioritise time sensitive work loads
• Ability to plan and schedule events and programmes, considering timelines, staffing, resources and budgets
• Demonstrable problem solving skills
• Be able to deal with multiple demands and short deadlines
• Able to demonstrate excellent communication skills
• Able to demonstrate working as part of a team

Desirable

• Previous experience of developing data sets
• Minute taking

KnowledgeEssential

• Awareness of the Data protection law & confidentiality
• Knowledge of business processes to support management reporting functions.
• Excellent working knowledge of MS Office Suite
• Ability & knowledge of medical education
• A good level of understanding of medical student requirements

Desirable

• A good understanding of the NHS

Other Requirements Specific to the RoleEssential

• Able to work on own initiative
• Recent experience of working to deadlines and under pressure
• A high level of attention to detail
• Willingness to learn and develop skills
• Ability and willingness to travel
• Flexibility with working pattern to meet the needs of the service
• Effective negotiation and persuasive skills
• Calm and friendly approach to dealing with issues/problems raised

Person SpecificationExperienceEssential

• Experience of working in a busy admin office for last 2 years
• Recent experience of communicating with different levels of professional staff
• Recent experience of dealing with confidential matters
• Current experience of using a large range of IT software packages e.g. Microsoft Office; excel; outlook; Teams
• Current experience of managing, maintaining and developing systems and procedures.
• Experience of dealing with confidentiality

Desirable

• Previous experience of developing work processes
• Previous experience of working in a Medical Education environment

Technical Skills and CompetenciesEssential

• Recent experience in reporting and developing data sets
• Ability to identify and prioritise time sensitive work loads
• Ability to plan and schedule events and programmes, considering timelines, staffing, resources and budgets
• Demonstrable problem solving skills
• Be able to deal with multiple demands and short deadlines
• Able to demonstrate excellent communication skills
• Able to demonstrate working as part of a team

Desirable

• Previous experience of developing data sets
• Minute taking

KnowledgeEssential

• Awareness of the Data protection law & confidentiality
• Knowledge of business processes to support management reporting functions.
• Excellent working knowledge of MS Office Suite
• Ability & knowledge of medical education
• A good level of understanding of medical student requirements

Desirable

• A good understanding of the NHS

Other Requirements Specific to the RoleEssential

• Able to work on own initiative
• Recent experience of working to deadlines and under pressure
• A high level of attention to detail
• Willingness to learn and develop skills
• Ability and willingness to travel
• Flexibility with working pattern to meet the needs of the service
• Effective negotiation and persuasive skills
• Calm and friendly approach to dealing with issues/problems raised

Expected salary

£26530 – 29114 per year

Location

Poole, Dorset

Job date

Sun, 09 Feb 2025 00:10:44 GMT

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