Office Administrator

Job title:

Office Administrator

Company:

NHS

Job description

GP Practice in Ashington and NewbigginOffice AdministratorFull time post (37.5 hrs per week)We are looking for a skilled individual to provide an office and administrative service to the management team.The successful candidate will have experience working in an office environment and have excellent computer abilities. Applicants should also have good organisation, communication and interpersonal skills.We offer a friendly working environment in an organisation with a supportive and developmental ethos.For more information . . .visit us at www.seatonparkmedicalgroup.co.uk or email carolyn.heads@nhs.net or call 01670 611241Closing Date: 20 January 2025Interview Date: 4 February 2025Seaton Park Medical Group is an Equal Opportunities EmployerMain duties of the jobProvision of a modern, comprehensive customer-focused reception service to the patients of Seaton Park Medical Group across 2 sites, one in Ashington and one in Newbiggin.About usThe practice philosophy is rooted in a culture of care. Everyone working within the practice is committed to the NHS, to the provision of a high-quality service and to respect and value for our patients and each other.We are a friendly, welcoming and inclusive team who enjoy working together.The Practices aim to be a top-quality healthcare team is supported by our values: working in partnership with our patients, quality, innovation, fairness, continuous learning and a supportive team.Date posted23 December 2024Pay schemeOtherSalary£22,370 to £22,890 a yearContractPermanentWorking patternFull-timeReference numberI9869-2574Job locationsSeaton Park Medical GroupNorham RoadAshingtonNorthumberlandNE63 0NGJob descriptionJob responsibilitiesThe scope of the job is contained within the management function. The post-holder will work closely with the Management Team carrying out the day-to-day administrative activities and office systems as directed.Personal Aspects:Working in a self-directed and self-managed way taking responsibility for organising activities from planning/scheduling through to completion.Being able to accept and deal with ownership of activities.Using ones own initiative to suggest solutions to organisational problems.Organising, prioritising and managing ones own workload in a busy and pressured environment.Recognising the boundaries for autonomous decision-making and where more senior assistance must be sought.Working in a rapidly changing environment.Adhering to the values of the Practice.Organisational Aspects:Providing an efficient administrative and office service to the Management team.Preparing, updating and distributing documentation and information resources for internal and external use as directed, using an appropriately presented style.Providing support to the Management Team for external engagements, internal events and meetings and staff well-being. Providing support to the Management Team for premises and housekeeping.Co-ordinating and administering cost effective and efficient purchasing and stock control systems.Please see attached job description for a full overview of the role and responsibilities. Job descriptionJob responsibilitiesThe scope of the job is contained within the management function. The post-holder will work closely with the Management Team carrying out the day-to-day administrative activities and office systems as directed.Personal Aspects:Working in a self-directed and self-managed way taking responsibility for organising activities from planning/scheduling through to completion.Being able to accept and deal with ownership of activities.Using ones own initiative to suggest solutions to organisational problems.Organising, prioritising and managing ones own workload in a busy and pressured environment.Recognising the boundaries for autonomous decision-making and where more senior assistance must be sought.Working in a rapidly changing environment.Adhering to the values of the Practice.Organisational Aspects:Providing an efficient administrative and office service to the Management team.Preparing, updating and distributing documentation and information resources for internal and external use as directed, using an appropriately presented style.Providing support to the Management Team for external engagements, internal events and meetings and staff well-being. Providing support to the Management Team for premises and housekeeping.Co-ordinating and administering cost effective and efficient purchasing and stock control systems.Please see attached job description for a full overview of the role and responsibilities.Person SpecificationQualificationsEssential

• Experience gained through work equivalent to NVQ
• level 3.

Desirable

• NVQ level 3 Business Administration.

Personal AttributesEssential

• Able to work in a fast paced changing environment.
• Personal integrity and loyalty.
• High degree of personal motivation.
• Flexibility.
• Confidentiality and trustworthiness.
• Team player.
• Professional manner and organised approach.
• Positive, optimistic attitude.
• Well presented.

ExperienceEssential

• Demonstrable and proven organisational capability.
• Following instructions to completion.
• Taking ownership and responsibility for managing and
• completing own workload.
• Providing secretarial support to meetings.
• Maintaining coherent and efficient office and
• administrative systems and processes.
• Co-ordinating meetings and events.
• Demonstrable experience in dealing with sensitive and
• confidential information.

Desirable

• Knowledge of the Primary Health Care environment.
• Understanding of Confidentiality and Data Protection Act.

PhysicalEssential

• Able to travel between sites.
• Occasional flexibility with working hours.

SkillsEssential

• Good knowledge of IT systems and software programmes such as Outlook, Word, Excel and Powerpoint.
• Good organisation and administrative skills.
• Good time management, planning and prioritisation abilities.
• Good communication skills, verbal and written.
• Good interpersonal skills.
• Self-motivating and use of initiative.
• Attention to detail.
• Ability to work under pressure in a busy working environment and able to multi-task and prioritise work.
• Minute taking skills.

Desirable

• Wider IT experience including Publisher,Projects and access databases.

Person SpecificationQualificationsEssential

• Experience gained through work equivalent to NVQ
• level 3.

Desirable

• NVQ level 3 Business Administration.

Personal AttributesEssential

• Able to work in a fast paced changing environment.
• Personal integrity and loyalty.
• High degree of personal motivation.
• Flexibility.
• Confidentiality and trustworthiness.
• Team player.
• Professional manner and organised approach.
• Positive, optimistic attitude.
• Well presented.

ExperienceEssential

• Demonstrable and proven organisational capability.
• Following instructions to completion.
• Taking ownership and responsibility for managing and
• completing own workload.
• Providing secretarial support to meetings.
• Maintaining coherent and efficient office and
• administrative systems and processes.
• Co-ordinating meetings and events.
• Demonstrable experience in dealing with sensitive and
• confidential information.

Desirable

• Knowledge of the Primary Health Care environment.
• Understanding of Confidentiality and Data Protection Act.

PhysicalEssential

• Able to travel between sites.
• Occasional flexibility with working hours.

SkillsEssential

• Good knowledge of IT systems and software programmes such as Outlook, Word, Excel and Powerpoint.
• Good organisation and administrative skills.
• Good time management, planning and prioritisation abilities.
• Good communication skills, verbal and written.
• Good interpersonal skills.
• Self-motivating and use of initiative.
• Attention to detail.
• Ability to work under pressure in a busy working environment and able to multi-task and prioritise work.
• Minute taking skills.

Desirable

• Wider IT experience including Publisher,Projects and access databases.

Expected salary

£22370 – 22890 per year

Location

Ashington, Northumberland

Job date

Wed, 25 Dec 2024 07:02:50 GMT

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