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PARTNERSHIP OFFICER (INT10326)

Working at Oxfam

vacanciesin.eu

 

Oxfam is a global movement of people working together to end the injustice of poverty.

 

The Role:

 

Oxfam Iraq is looking for 

PARTNERSHIP OFFICER

The Partnership Officer will lead on liaison and coordination with the different organizations we work with, and actively support transformative partnerships and local humanitarian leadership agenda to be stronger and visible in Iraq. The person will be responsible for effective communications, visibility of partners’ work on LHL and partnerships, coordination with all stakeholders involved, coordination of capacity strengthening and exchange processes in different projects in the country.

 

core details

Location:

Erbil – Iraq, with frequent travels to field locations.

Salary:

According to Oxfam Iraq Salary Scale

Internal Grade:

D2

Division

International

Job Family:

Program

Contract type:

Fixed term

 

Hours of work:

. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage

This role reports to:

DCD Programs

Staff reporting to this post:

N/A

Annual budget          for the post:

N/A

Key relationships/interactions:

This role will work closely with the DCD and will get advice and inputs from Partnership Manager time to time. The role will coordinate with local and national partner organizations, and will also work in collaboration with different programs, themes including humanitarian, advocacy, campaigns, gender, protection etc. as well as with global LHL practice group.

Screening checks:

All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

 

References:

Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.

DBS checks (for roles based in the UK):

It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

 

key responsibilities

 

  1. Programme partnership and partners’ support:
  • Lead in mapping for partners in all governorates Oxfam activities cover.
  • Conducting partner’s assessment and partners mapping in all governorates Oxfam activities cover
  • Lead partner assessment visits in coordination with Partnership team and Technical advisors.
  • Ensure relevant policies are shared with all partners as required in assessment tools
  • Act as local partners’ focal point and respond to partner’s requests in a timely manner.
  • Liaise with partners on weekly basis to follow up on challenges of implementation or new requests and keep records accordingly
  • Act as local partners’ focal point and work with capacity building advisor and manager to respond to partner’s requests in a timely manner
  • Provide feedback for background checks tool to support assessment and strategic fit of local organizations.
  • Responsible for the management of documentation for partners related activities as per Oxfam standards to make sure is clean, tidy and well organized at all times.
  • Provide feedback for background checks tool to support assessment and strategic fit of local organizations

 

  1. Collaboration and Coordination:
  • Prepare and review Programme and Project managers in processing partners’ letters of agreements and grants payments to partners
  • Coordinate with the Media and Communication team for visibility of partnership in Iraq and also upgrade the profile of the programme by reflecting stories and lessons learnt.
  • Coordinate with Oxfam team across the Iraqi programme, to identify learning on MEAL, HR, Funding and Finance.
  • Assist on other tasks as requested by the Line Manager and as deemed necessary for programme development.
  • Support in simultaneous translation from English to Arabic, Arabic to Kurdish and vice versa when needed including in communication with partners and through training workshops
  • Support development and adaptation of evaluation and assessment tools and guidance (for training)

 

  1. Organizational tasks:
  • Organize monitoring trips to partners liaising between technical coordinators, Partnerships team, Programme Management in field offices and partners’ management
  • Record and archive minutes of meeting and visit reports to partners and relevant stakeholders
  • Responsible for archiving and documentation of project data. Including creation of adequate tools and uploading it on BOX for Management information and review.
  • Prepare, keep and update hard copies of partners’ and projects’ files
  • Lead on organizing Kick-off workshops and capacity building events as requested by PM, liaising with Logistics and Finance departments
  • Prepare per diem and Transportation Payment sheet for Oxfam trainees.
  • Provides general administrative and clerical support including mailing, scanning and photocopying for partnerships team.
  • Maintain electronic & hard copy filling system of partnership program Admin related files.
  • Assist in resolving any administrative problems and inquiries.
  • Assist in preparation of regularly scheduled reports.
  • Maintain and update contact lists for partners and trainees.
  • Prepare and modify documents including correspondence, reports, drafts memos and emails in supporting Oxfam Iraq Leadership
  • Schedule and coordinate meetings and appointments for partnerships and capacity development manager and the team.
  • Support the Oxfam Iraq Leadership in record, compile, transcribe and distribute minutes of meetings for particular partners
  • Make travel and accommodation arrangement for partnerships team and Oxfam Iraq Leadership in close relation with the Admin Officer and Logistics team in different Oxfam offices in Iraq.
  • Provide general support to visitors and clients.
  • Provide leadership on formulation, interpretation & implementation of Admin policies, and practices

 

Essential – Experience, Knowledge, Qualifications & Competencies:

  • At least 1-2 years’ experience in a similar role
  • Able to work all over the country.
  • Good communication and interpersonal skills
  • Efficient, organized, and a good team player
  • A strong understanding of the political and cultural situation in Iraq
  • Experience in dealing with local humanitarian organizations
  • Strong organizational skills, detail oriented with the ability to produce accurate work under tight deadlines.
  • Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations.
  • Flexible to travel
  • Sympathy with the aims and objectives of Oxfam.
  • Commitment to humanitarian principles and action.
  • Commitment to Oxfam’s equal opportunity and gender policies.
  • Good written and spoken English and Arabic.
  • Possesses initiative, patience, tact, and is able to work with minimum supervision
  • Able to work under pressure and in insecure areas.

 

Your commitment to Oxfam

  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principle

 

Person specification

How this will be assessed?[1]

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

 

 

Shortlisting

Interview

Presentation

Other<please specify)

Key Organisational Attributes

 

 

 

 

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

 

x

 

 

Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.

 

x

 

 

Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

 

x

 

 

Organisational Values

 

 

 

 

Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

 

x

 

 

Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen

 

x

 

 

Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

 

x

 

 

Oxfam Leadership Competencies

 

 

 

 

 

Relationship building

 

 

 

 

Enabling

 

 

 

 

Mutual accountability

 

 

 

 

Essential – Experience, Knowledge, Qualifications & Competencies

 

 

 

 

At least 1-2 years’ experience in a similar role

x

 

 

 

Able to work in all over the country.

x

 

 

 

Good communication and interpersonal skills

 

 

x

 

Efficient, organized and good team player

 

 

x

 

A strong understanding of the political and cultural situation in Iraq

 

 

x

 

Experience in dealing with local humanitarian organizations

 

 

x

 

Strong organisational skills, detail oriented with ability to produce accurate work under tight deadlines.

 

 

x

 

Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations.

 

 

x

 

Flexible to travel

 

 

x

 

Sympathy with the aims and objectives of Oxfam.

 

 

x

 

Commitment to humanitarian principles and action.

 

 

x

 

Commitment to Oxfam’s equal opportunity and gender policies.

 

 

x

 

Good written and spoken English and Arabic.

x

 

 

 

Possesses initiative, patience, tact, and able to work with minimum supervision

 

 

x

 

Able to work under pressure and in insecure areas.

 

 

x

 

 

 

how to find out more about us

 

 

  • Find out more about our pay & benefits here. Get a feel of what it is like to work at Oxfam here.
  • Look at our ‘How to apply’ section for helpful tips here.

 

  • Technical glitch? If you have any issues when submitting your application, please contact [email protected]

 

  • We are unable to accept prospective applications, but you can sign up for our job alerts here

 

 

 

  • Find out about everything we do here.

 

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Oxfam GB is a Disability Confident Employer. Should you be unable to submit your application online and would prefer an alternative method please contact our recruitment team.

 

 

OXFAM LEADERSHIP COMPETENCY FRAMEWORK – For your information only. Please use criteria in the ‘Person Specification’ section to demonstrate your suitability for the role.

Competencies

Description

Decisiveness

We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Influencing

We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization. We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility

We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.

Listening

We are good listeners who can see where deeper levels of thought and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual Accountability

We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking

We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Strategic Thinking and Judgment

We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Vision Setting

We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

Self-Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling

 

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.

 

 

[1] Whilst we make every effort to indicate how the candidates will be assessed against a criterion, this is subject to change and may be influenced by the quality of application

 

What we are looking for:

 

We’re looking for a candidate who cares about Oxfam’s mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

 

An ideal candidate for the role will also be / have:

 

 

We offer:

 

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

 

You can read more about all Oxfam has to offer here.

 

Flexfam:

 

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

How to apply:

 

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

 

 

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