Personal Assistant

Personal Assistant (24000617)

Primary Location

: FRANCE-75-PARIS

Organization

: GIE AXA

Contract Type

: Regular

Shift

: Day Job

Schedule

: Full-time 

Description

Whatever their stage of life, we provide over 108 million customers with the products and services they need to progress. From insurance to personal protection, and savings to wealth management, no matter the need we’re always there for them. And we’re always there for our employees. In 50 countries, we work hard to inspire pride and a sense of belonging in our people. To provide opportunities that challenge them, inspire them, and reward them. And to create a culture that’s open, supportive, and empowering. Because we know that’s the real secret to success – and the best way for us to keep building a better world for both our customers and the talented people who put them first.

YOUR WORK ENVIRONMENT:

The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group’s global strategy, the application of its standards, the consistency of commercial approaches and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.

Within the Group, you will join the Group Underwriting Office as Personal Assistant to the CEO Ceded Reinsurance.

YOUR JOB AND DAILY MISSIONS:

Primary mission

• Provide operational support to the CEO
• Read the upcoming emails in the CEO’s mail box & plan appropriate meetings/calls
• Organize meetings and appointments with careful planning and coordination
• Complete special projects and initiatives with oversight and support
• Organize all travels related to the CEO
• Manage the expenses reports of the CEO
• Organize the Monte Carlo & Baden Baden yearly Reinsurance conferences with the support of the other PAs at Ceded Re o Identify and address issues with operational processes and procedures
• Prepare and modify documents including correspondences, reports, drafts, memos and emails
• Establish and leverage a strong network of relationships with internal and external stakeholders to be as efficient as possible (ex: GIE PAs community)
• Perform other duties as assigned (ex: move to Matignon liaising with the CEO Executive Assistant)
• Support the team
• Responsible for relaying key business information between the Ceded Re Pas (3 PAs)
• Managing all IT-related and office maintenance requests (SILVA, local support service requests, etc.)
• Manage invoices related to the CEO & his office (Coupa)

Qualifications

Main competencies and experience

Competencies

• Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook
• Ability and desire to keep learning, to understand the work context and be curious about how tasks fit within this wider context/organisation
• Ability to analyze information and understand information as it relates to ongoing work/team projects
• Sound research skills and attention to detail
• Rigorous, strong organizational and planning skills
• Excellent time management skills and ability to multi-task and prioritize work

Behaviours 

• Excellent interpersonal skills, effective verbal, listening and written communication skills
• Highly effective organizational and decision-making skills
• Anticipate needs and proactively bring together resources to fill these needs
• Highly discreet and confidential
• Customer-service orientation

Experience

• Previous experience in working as a PA at Senior Executive Level in an International environment
• Knowledge of the company’s business areas

Language 

• Fluent English & French

About AXA Why AXA ? Every day, we work together for human progress by protecting what matters. A mission that puts a smile on your face and makes you want to get up in the morning !

One of the world’s leading insurers in the protection of property, people and assets, AXA is 145,000 employees and contributors who are committed to our customers on a daily basis, 51 countries in which we distribute our products and services and more than 90 million customers who place their trust in us worldwide. As a responsible corporate citizen, AXA is committed to social and environmental causes on a daily basis. We are committed to an inclusive policy that recognizes and values individual differences. Do these ambitions speak to you ? Then come and change the world with us !

The headquarters of the AXA Group is based in Paris – La Défense (Majunga Tower) and brings together the Group’s corporate activities. It is distinguished by its strong international culture.

What We Offer You will join:

• A responsible company, towards people, including its employees and customers, and towards the planet 
• A company with strong values
• A company promoting internal mobility and the training of its employees
• A company offering many benefits (learn more here: Reward & Benefits vacanciesin.eu AXA Group)
• A flexible company, allowing hybrid work, in the office and from home.

The information provided by applicants will be treated as strictly confidential and used for recruitment purposes only.

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