Procurement Coordinator (Syria & Türkiye)

Location: the UK or Ireland

General Description of the Programme/GOAL

Established in 1977, GOAL is an international humanitarian agency currently operating in 13 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations, to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.

GOAL has been operating in Idleb and Northern Aleppo and neighbouring areas in Syria since 2013 across a portfolio of emergency, food security, WASH and shelter response. GOAL’s Food Security programme in North Western Syria targets up to 30,000 households with regular food aid.

Job Purpose

GOAL is seeking a Procurement Coordinator to join an established logistics & procurement team based in GOAL’s Head Quarters in Dun Laoghaire, Dublin. The role reports to the Global Procurement Advisor and its main objective is to support GOAL’s high value procurement activities in Ireland for Syria & Turkey programmes, which has an annual budget in excess of €80 million.

Procurement for GOAL Syria & Turkey is a varied and challenging, with spend categories ranging from food commodities to fuel and professional services. GOAL’s funding is mainly from institutional donors so experience with public sector procurement rules and regulations would be a distinct advantage.

Duties and responsibilities

The Procurement Coordinator will:

General management and oversight

• Ensure full compliance of high- value procurement activities with GOAL’s Logistics Manual and relevant donor related rules & regulations.
• Manage HQ Procurement team (Syria & Turkey programmes) and ensure that guidance, mentoring and monitoring of all GOAL procurement and logistical procedures and policies is provided.
• Provide advice and guidance to in-country teams on GOAL and donor procurement & logistics policies and regulations.
• Address issues related to procurement procedures that arise from internal and external audits.
• Recommend improved systems and procedures for procurement where needed.

Procurement Planning & Coordination

• Lead the annual high-value procurement planning and manage the pipeline for high-value requirements for Syria and Turkey programmes.
• Analyse and determine strategies with view to improve cost-effectiveness and achieve process efficiency through sourcing projects.
• Lead complex, high- risk processes for goods, services and works in line with GOAL’s Logistics Manual.
• Attend and input as required to all necessary meetings in Dublin, representing the HQ Logistics team as well as to all coordination meetings with key stakeholders in Syria and Turkey.
• Act as a focal point for programme staff for providing input and advice in new proposal development and procurement planning so that requests can be anticipated and inputs delivered in a timely manner and in accordance with procurement procedures.

Other:

• Continually and proactively influence key stakeholders through active discussion and collaboration to deliver objectives.
• Ensure timely reporting on high-value tender processes and potential risks to senior managers.
• Provide inductions and training for programme staff on procurement procedures
• Create and deliver trainings based on gaps within the procurement and logistics teams in the field.

Perform other work-related duties, as required.

Key Performance Objectives (24 Months)

• Ensure Syria/Turkey procurement continues to deliver on-time value for money contracts.
• Has developed relationships, and is regularly in contact, with all key stakeholders for the Syria & Turkey programme.
• Has demonstrated strong teamwork and collaboration skills.
• Has demonstrated strong project and time management skills.

Behaviours (Values in practice)

• Act as a representative of GOAL and demonstrate the highest standards of behaviour towards children and vulnerable adults both in your private and professional lives.
• Strong problem-solving skills and the ability to develop and propose creative solutions, while also identifying issues which need to be escalated
• Strong project and time management skills, sound judgment, ability to prioritize and multi-task
• Strong teamwork and collaboration skills; ability to work with colleagues and partners nationally and internationally
• Self-driven and results-oriented with a positive outlook
• Ability to adapt and work in a very flexible, fluid, and evolving environment.

Requirements (Person Specification)

Essential

• A minimum of five (5) years of relevant experience in procurement and/or supply chain roles preferably in the public or humanitarian sector.
• Relevant certification in Procurement and Supply Chain Management (IIPMM, CIPS or similar) or relevant education.
• High level of written and spoken English.
• Effective communicator with ability to work remotely and to engage and support GOAL’s teams in the field and across functions in head office.
• Proactive problem solver who can get up to speed on GOAL’s procurement processes quickly.
• Good overall computer skills (MS Office).

Desirable

• Experience in working with a range of stakeholders in developing countries.
• Experience with or knowledge of major institutional donor regulations.
• Experience working with public or third sector procurement.
• Additional language (Turkish and/or Arabic preferred).

GOAL is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We know that the more inclusive we are, the better our work will be.

All employees share in the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.

Accountabilitywithin GOAL

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Safeguarding

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.

For more career opportunities, please visit Careers – GOAL Global