• Function title: Project / Programme Management Assistant
• Reference: NOC-EG-2024-FGIII/783
• Location: Brétigny-sur-Orge
• The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties – Information about living in Brétigny-sur-Orge
• Nature of the competition: Internal and external competition
• Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
• Function group: Function group III
• Job level: 8-10 – Check salary simulations for the basic grade
• Generic post: Assistant
• Number of posts: 2
• Duration of engagement: 3 Year(s) – extension or conversion of the contract is possible – see “Useful information” section
• Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
• Directorate/Service: EGSD/INO/ENG – Engineering Centre of Expertise
• Working arrangement: Hybrid work (A blend of onsite and remote work). Please note that EUROCONTROL does not offer full-time remote working arrangements.
• Competition publication date: 25/04/2024
• Competition closing date: 23/05/2024 (23:59 Brussels time)
• Reserve list: Applicable – See details in the “Useful information” section

Your team

Within the The European Green Sky Directorate, the EUROCONTROL Innovation Hub (EIH) carries out research, innovation and simulation activities to help improve European aviation performance, safety and sustainability, bridging the gap between R&D and operations. The EIH also addresses emerging new technologies as well as deployment of drones and urban air mobility systems.

You will be assigned to the Engineering Centre of Expertise (CoE) and play a vital role in coordinating and supporting projects and programmes from start to finish, ensuring efficient execution, accurate reporting, and adherence to timelines and budgets.

Your role

Your role will be to:

• Support managers in coordinating and managing projects / programmes from inception to completion (including staff & budget planning & execution) and gather project / programme information to maintain a consolidated view of activities.
• Assist in the creation and adherence to project timelines / calendars, follow-up on activities and escalate issues to project / programme managers.
• Maintain and improve reporting to track activities, KPIs and status of work programmes, monitor effort and resources, expenditures, budget, time sheets, etc. in order to provide project / programme status, updates, reports and comparison of actual with planned progress.
• Track progress on deliverables, edit and/or correct key deliverables in coordination with internal and external contributors and project/programme managers, maintain delivery processes and all project/programme documentation, and act as administrator of the document management system.
• Develop and maintain project / programme risk registers and communication plans (presentations, contribution to publications, webpages, etc.).
• Contribute to activities relating to finance and procurement; prepare purchase requisitions, purchase orders, etc.
• Provide project/programme information to internal services involved in managing grant and consortium agreements.
• Support the development and application of quality management processes across the entire project / programme (incl. proofreading of documentation in English, data checks, formatting).
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• Post-secondary education in a relevant domain and appropriate professional experience of 3 years or completed university studies of at least 3 years in a relevant domain and appropriate professional experience of 1 year.
• In addition to the above, a minimum of 2 years’ relevant experience to carry out the advertised responsibilities.
• Experience in project or programme management support (e.g. planning, tracking and monitoring activities).
• Experience in using project management tools such as AMS, PMS, MS Project.
• Experience or knowledge in financial aspects related to project management activities.
• Knowledge of Microsoft SharePoint and Teams.
• Understanding of the European Union’s tender bidding and project management processes would be an advantage, particularly within the frameworks of Horizon Europe and the European Climate, Infrastructure and Environment Executive Agency (CINEA) or similar frameworks.
• English drafting skills.
• Planning & Organising: You know how to plan ahead and adapt as required.
• Communication: You are able to foster two-way communication.
• Quality focus: You set and foster high quality standards.
• Teamwork: You display a collaborative approach.
• Customer focus: You know how to respond effectively to customer enquiries.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1. The selected candidate will be required to become, at least, a basic user of French at level A1 before the end of the probation period.
  The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• The selected candidate will be offered a contract of 3 Year(s) and it may be renewed up to a maximum of 9 years or converted into an undetermined contract pursuant to the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL. Before being established in the post, he/she will be requested to provide certified copies of his/her degrees and successfully serve a probationary period of 9 months.
• The successful candidate shall be engaged in principle at the basic grade of the advertised grades.
• Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.
• Information on salary and benefits can be found on our Careers site
• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
• Candidates should go to our Careers site and read the tips on how to apply.