Real Estate Specialist

Location:

Sibiu, Center, Romania

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Accountancy Jobs

Other Industries & Skills: 

Finance, Banking & Insurance, Information Technology, Legal

Advertiser:

Colt Technology Services

Job ID:

132598449

Posted On: 

06 January 2026

Colt provides network, voice and data centre services to thousands of businesses around the world, allowing them to focus on delivering their business goals instead of the underlying infrastructure.

Short Description

Function: Finance – Estate Management

Reports to: Director Real Estate and Health & Safety

Location: Sibiu, Poznan, Barcelona

Set up: Hybrid

Why we need this role

As a Real Estate Specialist you will be managing a commercial real estate portfolio requires precision, compliance, and proactive oversight. This role ensures that all lease agreements and related contracts are accurately maintained, critical dates are tracked, and financial obligations are met on time. By providing structured processes for audits, reporting, and stakeholder communication, this position safeguards contractual compliance, minimizes risk, and supports informed decision-making. Ultimately, it enables the business to optimize its real estate assets, control costs, and maintain strong relationships with landlords and vendors.

What you will do

The activities listed below are not exhaustive; they represent the typical responsibilities associated with this position.

-Abstract all contracts and enter details into the Real Estate database. Maintain contract notes, critical dates, and files, ensuring timely follow-up so stakeholders are aware of upcoming option dates, expirations, and required actions.
-Assist with reviewing, preparing, and distributing contracts and exhibits for execution.
-Ensure compliance with all contract provisions, including certificates of insurance, commencement exhibits, security deposits, operating expenses, etc.
-Develop and maintain a continuous audit schedule for all contracts within the portfolio.
-Monitor and track tenant improvement allowances, ensuring administration aligns with lease guidelines.
-Participate in due diligence processes related to lease documents for acquisitions and dispositions.
-Prepare and maintain data for budgeting, market surveys, occupancy reports/rent rolls, lease expiration reports, rollover reports, space availability reports, stacking plans, and other portfolio-related reports as required.
-Review rental increases and issue necessary notices to Treasury, FP&A, and/or Accounts Payable.
-Coordinate monthly AP meetings to ensure timely payment of rent and other costs, including follow-up and vendor backup requests when needed.
-Coordinate monthly accounting meetings to confirm accruals and budget vs. actual performance are on track.
-Perform all other duties associated with the day-to-day management of a commercial real estate portfolio.
-Maintain accurate records of contractual securities (e.g., deposits, bank guarantees, parental guarantees) and manage collection at the end of the contractual term.
 

Your relationships and key contacts will be:

-Legal – country supporting legal council 
-FP&A – business partner
-Facility – regional facility manager
-AP – various employees in the department
-Treasury – various employees in the department
-Risk Management – various employees in the department
-Transaction Management – transaction lead for the region 

What we look for
-Minimum 2 years of experience in industrial or office lease administration.
-High School Diploma (Bachelor’s degree preferred).
-Strong ability to read and interpret real estate contracts, including all related lease documents.
-Detail-oriented, analytical, and proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
-Excellent organizational skills with the ability to multi-task, prioritize, and maintain a big-picture perspective.
-Proven track record of delivering exceptional internal and external customer service.
-Outstanding communication skills, both verbal and written.
-Fluency in English.
 

It would be preferred:

-Bachelor’s degree in a relevant field.
-Experience with real estate database software programs.
-Additional language skills: German, French, or Spanish.
-Familiarity with CoStar for real estate portfolio management.

Skills

Vendor Performance Management
Work Order Management
Building and Managing Teams
Negotiation
Supervisory Leadership
Contractor Management
Project Management

Education

A bachelor’s or master’s degree in Real Estate, Property Management, Finance or related fieldWhat we offer you:
Looking to make a mark?

At Colt, you’ll make a difference. Because around here, we empower people. We don’t tell you what to do.

Instead, we employ people we trust, who come together across the globe to create intelligent solutions.

Our global teams are full of ambitious, driven people, all working together towards one shared purpose: to put the power of the digital universe in the hands of our customers wherever, whenever and however they want.

We give our people the opportunity to inspire and lead teams, and work on projects that connect people, cities, businesses, and ideas. We want you to help us change the world, for the better.

Diversity and inclusion

-Inclusion and valuing diversity of thought and experience are at the heart of our culture here at Colt. From day one, you’ll be encouraged to be yourself because we believe that’s what helps our people to thrive. We welcome people with diverse backgrounds and experiences, regardless of their gender identity or expression, sexual orientation, race, religion, disability, neurodiversity, age, marital status, pregnancy status, or place of birth.
 

Most recently we have:

-Signed the UN Women Empowerment Principles which guide our Gender Action Plan
-Trained 60 (and growing) Colties to be Mental Health First Aiders
-Please speak with a member of our recruitment team if you require adjustments to our recruitment process to support you. For more information about our Inclusion and Diversity agenda, visit our DEI pages.
 

Benefits

Our benefits support you through all parts of life, for both physical and mental health.

-Flexible working hours and the option to work from home.
-Extensive induction program with experienced mentors and buddies.
-Opportunities for further development and educational opportunities.
-Global Family Leave Policy.
-Employee Assistance Program.
-Internal inclusion & diversity employee networks.
 

A global network

-When you join Colt you become part of our global network. We are proud of our colleagues and the stories and experience they bring – take a look at ‘Our People’ site including our Empowered Women in Tech.

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesin.eu) you saw this job posting.