Record Information Manager CHC

About the job

At Sanofi Consumer Healthcare, we have one overarching mission – to work passionately, challenging ourselves and our industry every day, to drive what we believe is the next health revolution: evolving from simply serving consumers, to helping people help themselves – bringing “Health in Your Hands”.

We are building trusted & loved brands that connect with hundreds of millions of consumers worldwide, enabling better self-care for individuals and communities, while also contributing to a healthier planet. To fulfill this mission, we are embarking our consumers, our customers, healthcare professionals, and our employees in this journey because this is what will make us become the “Best Fast Moving Consumer Healthcare (FMCH) Company In & For the World”.

Consumers at the heart of everything we do and we want to make a difference where it counts, driving leadership in the categories we play in: Allergy, Digestive Wellness, Pain, Physical & Mental Wellness, and Cough, Cold & Flu.

To achieve this, we need strong talent who will help us shape the future of our Consumer Healthcare business and challenge our industry. We aspire to create a work environment where people can thrive, grow, and be at their best every day. We believe in operating with integrity and prioritizing the health and well-being of people and communities where we operate, working towards making a positive impact in the world.

Our Team:

You will join the Real Estate and WorkExperience Place / Record Information Management newly created team. This team monitors the creation of all maintenance and services and manages all issues for the Consumer Healthcare Business Unit buildings worldwide, and maintain physical record information management.

This role will required to establish and maintain the Record Information Management process in CHC. Records managers oversee an organisation’s records from their creation and preservation through to disposal

Main responsibilities:

• You will be responsible for the implementation of the Record management process for CHC (related to new records)
• Drives Records Managements strategy, operations and information systems at worldwide level
• Identify focal point of contact on each site to own record management information
• Define the right governance at country / zone level
• Follows the performance of the RM quality through KPIs
• You will be responsible of the Management of the archives for:
• 13 industrial sites
• More than 40 G1 countries. Including more than 40 points of contacts to define and train to build optimum processes: (SOP / Policies / RiM processes)
• More than 80 G2 countries to manage legacy archives
• You will manage legacy records via long term service agreement or transfer of ownership in case of M&A
• You will be the point of contact for each local providers / local functions on Records management strategy 
• You will manage with the functions the contract initiation for CHC by creating a core FMCH model on archive management. Working closely with functions according to legal requirements
• You will work closely with Digital on defining CHC roadmap on record management strategy (Digital Vs Physical archiving) including selection of the system with the business requirements (records management resources), retention policies, and ISO storage requirements, accessible within the right time…
• You will oversee the management of electronic and/or paper-based records
• You will ensure that financial, legal and administrative requirements and regulations are complied
• Classifying and indexing records
• Writing reports and publications
• Destroying or archiving data/records
• Training staff who need access or have responsibility for maintaining records
• Keeping up to date with legal requirements on data storage and protection and compliance with relevant legislation and regulations
• Standardise information sources throughout the overall CHC organisation
• When defined, ensures the global recording management policy is implemented via SOP which is read and understood (global / local)
• Consolidates and optimizes the Records Managements budgets and reports to Head of REFM-RiM / Finance
• Propose a cost optimization model related to supplier management via transformation programs
• Define & follows the performance of the Records Managements quality through KPIs
• Deploy IT Tools, change management and best practices for good functioning of Records Management at the sites (electronic Archiving, physical archiving, RRS reference tool…)

About you

• Experience: Strong experience in managing records within a global role and Project Management
• Soft skills:
• 10 to 15 years’ experience in the pharmaceutical industry or health industry.
• Experience in senior consulting is preferred : system focus before system implementation mindset
• Strong transversal project management skills in international environment
• Previous experience in regulated activities with a SI : system information (GxP, compliance, digital, data privacy, quality, M&S..)
• Knowledge in recording information systems or provider interaction
• Transversal strong leadership and ability to work effectively at multi-function and organization level, in multi-cultural environment.
• Autonomous, entrepreneur mindset
• Leadership with transversal team
• Ability to embed new approach and manage ambassadors.
• Internal and external stakeholders Management
• Ability to manage Multi projects
• Global position working with different culture / Open minded
• Languages: English fluent

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

As part of its diversity commitment, Sanofi is welcoming and integrating people with disabilities.

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