Senior Document Controller

Location:

Katowice, Silesian, Poland

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Accountancy Jobs

Other Industries & Skills:

Agriculture, Fisheries & Forestry, Engineering, Finance, Banking & Insurance, Information Technology, Manufacturing, Secretarial, Office & Administration, Utilities & Services

Advertiser:

Hatch

Job ID:

132370244

Posted On:

21 October 2025

Requisition ID: 96586 

Job Category: Engineering 

Location: Katowice, Slaskie, Poland 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

 

Looking to take the next step in your career? Hatch is currently seeking a highly motivated Senior Document Controller to join our team in Katowice, Poland.

The Senior Document Controller is responsible for managing, tracking, and maintaining project documentation in compliance with Hatch’s standards. This includes quality checking, registering, classifying, and distributing engineering and vendor documents using ShareCenter. The role ensures accurate metadata and supports documentation handover to clients.

Key Responsibilities:

Planning & Setup:

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-Develop and implement the Document Management Plan.
-Configure ShareCenter for document control and access.
-Train internal and external stakeholders on document processes.
-Define reporting requirements and migrate reference documents.
Execution & Control:

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-Maintain distribution matrices and manage document workflows.
-Classify and distribute documents from external parties.
-Manage access permissions and ensure timely document processing.
Closeout:

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-Support archiving and final handover of project documentation.
-Participate in ShareCenter closeout activities.
Technical Tasks:

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-Use ShareCenter tools for document registration and metadata management.
-Ensure quality control and compliance with standards.
-Support external portals and client systems as needed.
Support:

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-Provide document control support to project teams and external users.
-Respond to queries and assist in training other document controllers.
 

Qualifications & Experience:

Essential:

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-Minimum of 8 years of experience in document control within engineering/construction projects.
-Proficiency in Microsoft Office, SharePoint, and document management tools.
-Strong metadata management and communication skills.
-Ability to multitask and adapt in a dynamic environment.
-Advanced written and spoken English proficiency is required
 

Preferred:

Ability to customize processes and train others.

Advanced SharePoint skills.

 

Why join us?

-Work with great people to make a difference
-Collaborate on exciting projects to develop innovative solutions
-Top employer
What we offer you?

-Flexible work environment
-Long term career development
-Think globally, work locally
 

Don’t meet every single requirement? You don’t need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you’re interested in this role, we encourage you even if your past experiences don’t perfectly align with the skills we’ve listed.

We’re committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We’ll do our best to meet your needs in accordance with applicable local legislation.

 

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