University of Stirling
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Senior Events Executive
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Post Details
Full time
Open ended
The closing date for applications is midnight on Monday 11 December 2023.
Interviews are expected to take place Tuesday 19 December 2023.
There is an expectation that work will be undertaken in the UK.
For the purposes of sponsorship, this is a role under SOC code 3542.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
The Post
Are you driven by your passion for event planning? Are you motivated, creative, reliable, with strong digital and administrative skills and an engaging and confident manner? Then the University of Stirling would love to hear from you!
You will be a confident, clear communicator with excellent organisational and administration skills, who is dependable, hardworking, flexible and a real team player. You will be comfortable working to deadlines, resilient and adaptable. You are eager to scrutinize every detail in the process before, during and after events, aiming to improve customer experience and workflow efficiency.
You will have proven experience in working in the events industry and be able to evidence your passion for events and your ability to build strong relationships with stakeholders.
Familiarity and comfort in working with technology, especially social media channels, event software platforms and content management systems is key to this role. Creating, managing, and delivering online events requires someone who can navigate these platforms efficiently and effectively. Event management has changed tremendously with the availability of technology and you should be experienced in using it effectively.
The Senior Events Executive will report to the Head of Events. The main purpose of this role is to assist in the delivery, planning, management, coordination, promotion, and evaluation of the University’s annual programme of flagship events. The role holder will also have the responsibility for the planning, management, and delivery of smaller-scale events.
By delivering successful events, the role holder promotes and enhances the work of the University and strengthens our relationships with staff, students, their families, members of the local community and VIP contacts such as the Chancellor, donors, and honorary graduates.
Our events and engagement portfolio forms a crucial part of the University’s reputation management and student experience, and each event must be managed in a manner that ensures that the objectives are met, and that the University is positively and professionally represented.
Description of Duties
- To assist the Head of Events with the project management and delivery of major events, ensuring smooth and efficient running. This includes graduation ceremonies, student recruitment events and induction for new students – prestigious events in the University calendar
- Supporting the Head of Events and coordinating and promoting events communications and activity across multiple channels e.g., social media, newsletters, print and web pages
- To research and draft briefing materials for the Principal, Chancellor, Head of the Directorate and other senior staff at key events
- To create and project manage innovative smaller events from conception to completion, ensuring smooth and efficient running
- To support the Student Life and Engagement Co-ordinator with the delivery of the Be Connected programme when required
- To produce post event evaluation reports and management reports
- To deputise for Head of Events in the event of their absence
- In support of Head of Events, line manage our Events Assistant
Additional Information / Special Conditions
- Ability and willingness to work long and irregular hours (including evenings and weekends) as required
- You are expected to be available to work during key events months; March, June and September
- Holder of UK driving licence
Essential Criteria
Qualifications
- Educated to degree level in a relevant area, event management/marketing/project management, or where no formal qualification is held equivalent then relevant experience is required
Knowledge & Experience
- Sound specialist knowledge of the principles of events management and at proven experience of working within that area on major events
- Demonstrable ability to project manage and administer events
- Advanced knowledge of Word, PowerPoint, Excel, social media platforms, event software and content management systems
- Experience briefing senior staff regarding events
- Experience providing training, guidance and advice to staff on events issues
- Experience prioritising workload, making decisions, working to deadline and working unsupervised without having to seek input from others
Skills & Attributes
- Excellent communication skills and ability to communicate effectively with a wide range of customers, partners and stakeholders
- Good public speaking and interpersonal skills with ability to represent the University in the public arena
- Excellent written communication skills and ability to write authoritative materials that will guide and inform students, colleagues, contacts and participants at events
- Proven attention to detail with a systematic and methodical approach to work
- Ability to horizon scan to assist the Head of Events in ensuring compliance with legislation such as the DDA, data protection law, and provide information to the FOI unit for response to Freedom of Information
- Ability and willingness to engage in further education and training to ensure that knowledge base and skills are up to date
Behaviours and Competencies
The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.
Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
Identifying and making the most productive use of resources including people, time, information, networks and budgets.
Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.
Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.
Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.
Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.
About Us
The University of Stirling events team sits within the Commercial Services directorate and delivers high-profile corporate, engagement, conversion and ceremonial events that support key University strategies – internationalisation, student experience, and student recruitment.
The University
The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).
The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.
More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland’s University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University’s sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.
The University has twice been recognised with a Queen’s Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).
The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership.
www.stir.ac.uk @stiruni
- Job number
SERV01829
- Contract Type
Open Ended
- Posting End Date
11-Dec-2023
- Location:
Stirling Campus
- Grade
Grade6 £29,605-£36,024 p.a.
- Faculty/Service
Commercial Services
Post Details
Full time
Open ended
The closing date for applications is midnight on Monday 11 December 2023.
Interviews are expected to take place Tuesday 19 December 2023.
There is an expectation that work will be undertaken in the UK.
For the purposes of sponsorship, this is a role under SOC code 3542.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
The Post
Are you driven by your passion for event planning? Are you motivated, creative, reliable, with strong digital and administrative skills and an engaging and confident manner? Then the University of Stirling would love to hear from you!
You will be a confident, clear communicator with excellent organisational and administration skills, who is dependable, hardworking, flexible and a real team player. You will be comfortable working to deadlines, resilient and adaptable. You are eager to scrutinize every detail in the process before, during and after events, aiming to improve customer experience and workflow efficiency.
You will have proven experience in working in the events industry and be able to evidence your passion for events and your ability to build strong relationships with stakeholders.
Familiarity and comfort in working with technology, especially social media channels, event software platforms and content management systems is key to this role. Creating, managing, and delivering online events requires someone who can navigate these platforms efficiently and effectively. Event management has changed tremendously with the availability of technology and you should be experienced in using it effectively.
The Senior Events Executive will report to the Head of Events. The main purpose of this role is to assist in the delivery, planning, management, coordination, promotion, and evaluation of the University’s annual programme of flagship events. The role holder will also have the responsibility for the planning, management, and delivery of smaller-scale events.
By delivering successful events, the role holder promotes and enhances the work of the University and strengthens our relationships with staff, students, their families, members of the local community and VIP contacts such as the Chancellor, donors, and honorary graduates.
Our events and engagement portfolio forms a crucial part of the University’s reputation management and student experience, and each event must be managed in a manner that ensures that the objectives are met, and that the University is positively and professionally represented.
Description of Duties
- To assist the Head of Events with the project management and delivery of major events, ensuring smooth and efficient running. This includes graduation ceremonies, student recruitment events and induction for new students – prestigious events in the University calendar
- Supporting the Head of Events and coordinating and promoting events communications and activity across multiple channels e.g., social media, newsletters, print and web pages
- To research and draft briefing materials for the Principal, Chancellor, Head of the Directorate and other senior staff at key events
- To create and project manage innovative smaller events from conception to completion, ensuring smooth and efficient running
- To support the Student Life and Engagement Co-ordinator with the delivery of the Be Connected programme when required
- To produce post event evaluation reports and management reports
- To deputise for Head of Events in the event of their absence
- In support of Head of Events, line manage our Events Assistant
Additional Information / Special Conditions
- Ability and willingness to work long and irregular hours (including evenings and weekends) as required
- You are expected to be available to work during key events months; March, June and September
- Holder of UK driving licence
Essential Criteria
Qualifications
- Educated to degree level in a relevant area, event management/marketing/project management, or where no formal qualification is held equivalent then relevant experience is required
Knowledge & Experience
- Sound specialist knowledge of the principles of events management and at proven experience of working within that area on major events
- Demonstrable ability to project manage and administer events
- Advanced knowledge of Word, PowerPoint, Excel, social media platforms, event software and content management systems
- Experience briefing senior staff regarding events
- Experience providing training, guidance and advice to staff on events issues
- Experience prioritising workload, making decisions, working to deadline and working unsupervised without having to seek input from others
Skills & Attributes
- Excellent communication skills and ability to communicate effectively with a wide range of customers, partners and stakeholders
- Good public speaking and interpersonal skills with ability to represent the University in the public arena
- Excellent written communication skills and ability to write authoritative materials that will guide and inform students, colleagues, contacts and participants at events
- Proven attention to detail with a systematic and methodical approach to work
- Ability to horizon scan to assist the Head of Events in ensuring compliance with legislation such as the DDA, data protection law, and provide information to the FOI unit for response to Freedom of Information
- Ability and willingness to engage in further education and training to ensure that knowledge base and skills are up to date
Behaviours and Competencies
The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.
Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
Identifying and making the most productive use of resources including people, time, information, networks and budgets.
Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.
Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.
Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.
Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.
About Us
The University of Stirling events team sits within the Commercial Services directorate and delivers high-profile corporate, engagement, conversion and ceremonial events that support key University strategies – internationalisation, student experience, and student recruitment.
The University
The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).
The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.
More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland’s University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University’s sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.
The University has twice been recognised with a Queen’s Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).
The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership.
www.stir.ac.uk @stiruni
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