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SENIOR FINANCE OFFICER (Re-Advertisement) (INT9140)

Working at Oxfam

vacanciesin.eu

 

Oxfam is a global movement of people working together to end the injustice of poverty.

The Role:

The Senior Finance Officer supports the Finance Team in various accounting activities daily. This includes review of financial documents and making sure payments are supported with appropriate source documents; preparation and processing of documents for payment, review and coding of financial information and Journal entries as appropriate; assisting in data entry into the system, and maintenance of appropriate finance documentation after verifying all source documents for proper approval.

1.     Processing and Accounting for financial transaction

  • Review and ensure payment request are checked, authorized, and supported with auditable documentation being charged to accurate budget codes of relevant contract
  • Prepare monthly payroll as per the approved payroll information submitted by HR and share to the finance coordinator for review at 20th of each month
  • Prepare monthly staff salary allocation to active contracts and submit to finance coordinator for review at 25th of each month.
  • Prepare bank reconciliation on monthly basis and submit to finance coordinator for review and to PM for approval
  • Ensure accuracy, timeliness, and adherence to OGB financial policies and procedures, donor requirements and government regulation in carrying out the day-to-day financial routine activities
  • Conduct regular cash count on every Friday afternoon, surprise counts, and on the last day of a month.
  • Review payment documents, settlement of travel and training advances against Oxfam travel policy and prepare journal entry  
  • Reconcile and clear statutory obligations ((pension, income tax and withholding tax) on monthly basis as per Ethiopia tax and pension proclamation.
  • Assist in Oxfam internal and external year end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed
  • Follow up the filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations
  • Prepare month end pack at the end of each month and submit to finance coordinator for review

2. Reporting and compliance

  • Encode transactions into bank book, cash book and JV on daily basis and submit to finance coordinator for review
  • Support the finance coordinator in donor and government report preparation and budget development
  • Ensure compliance (donor, government and OGB) on daily routine activities
  • Follow up the settlement of travel and program float/advance take necessary action on timely basis
  • Report any irregularities to finance coordinator or PM
  • Assist Finance coordinator in financial report preparation and audit facilitation

3. Internal Control and Risk management

  • Provide ongoing financial risk analysis and recommendations of risk management strategies.
  • Ensure compliance with all statutory requirements
  • Ensure internal control procedures exist and are followed
  • Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control
  • Ensures maintenance of appropriate internal controls and financial procedures on Petty cash payments and floats

4. People Management

  • Responsible for the effective performance management of finance staff reporting to the position, ensuring assessment, development, and performance management against objectives, and organizationally agreed competences
  • Accountable for implementing Oxfam’s people management policies, procedures, and standards
  • Manage and supervise the staff directly reporting to the position and ensure that any training needs are identified and met
  • Support a climate of continuous professional improvement in finance
  • Uphold principles of Oxfam’s gender and diversity principles in the workplace.
  • Coaches, mentors, and appraises subordinates in accordance with Oxfam GB Performance Management System.
  • Create staff development opportunities for finance staff by extending their engagement beyond the job descriptions
  • Provide relevant orientation for staff, both at start of contract and ongoing, to ensure their understanding and compliance with Oxfam GB policies, organizational strategies, and job expectations.

5. Other

  • Provide support for program and other staff from finance perspective
  • Replace the finance coordinator in his absence
  • Perform such other like activities assigned by the finance coordinator/PM

What we are looking for:

This position will require to be an exceptional, dedicated, and highly motivated professional, with a strong commitment to Oxfam’s values and beliefs with the following skills and competencies:

Essential

·       Degree in Accounting, Finance or related field from a reputable higher education institution or part professional qualification At least 5 years relevant experience in the finance sector in a large organization

·       Competent in the use of computers and Microsoft Office applications including Word, Excel, Power Point and Outlook.  High-level of acquaintance comfort with internet-based research and electronic communications.

·       Results oriented with accuracy and strong attention to detail

·       Strong interpersonal skills, sensitivity to cultural differences and ability to work in a wide variety of cultural contexts

·       Strong organizational and personal management skills, with ability to priorities work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through

·       Ability to work effectively in a fast-paced environment and under pressure

·       Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through

·       Good personal communication skills, in written and verbal English and Amharic, with influencing and persuasive skills. Able to use different approaches to achieve followership

·       Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience of integrating gender and diversity issues into finance. 

·       Flexibility in terms of travel and working hours.

·       Willingness to travel including medium/high risk areas

·       Self-Awareness

·       Mutual accountability

·       Mutual accountability

Desirable

  • Knowledge of various accounting software with special emphasis in Oxfam financial management system
  • Proven ability to handle workloads and to work under pressure
  • Able to work under minimum supervision
  • Team building and problem-solving skill

Experience in a NGO or INGO and in a developing country

 

We offer

The Finance Team will provide a professional, business focused finance, delivering proactive solutions-based approach for resolving issues and ensuring that the operational business requirements are effectively managed to deliver organizational results, and support the achievement of program outcomes

 

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