Supply Chain Officer

International Rescue Committee

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The Purpose of the Role

Support the UK HQ and UK RAI functions within IRC-UK and contribute to effective management of our Supply Chain processes

Scope and Authority

Authority:

  • None

Responsibility for Resources:

  • Responsible for daily activities of the supply chain function both physical and digital

Key Working Relationships

  • Reports to Head of Facilities and Procurement.
  • Works closely with RAI UK Head of Programmes and RAI UK project managers.

KEY ACCOUNTABILITIES

Supply Chain management

• Keep records, contracts, supplier database up to date.

• Maintain inventory tracking system INTEGRA as required

• Review and Place Purchase Requests and Purchase Orders

• Action Supply Chain processes and purchasing

• Creating and managing procurement documents and Processes as required

• Research potential suppliers

• Due Diligence

• MDM coordination and support

• Assist with preparing and disturbing supply chain communication with internal and external stakeholders.

  • Actively support procurement training to stakeholders

• Prepare cost analyses.

• Support high value projects.

• Liaise and maintain relationships with IRC suppliers.

• Support cross boarder / international supply chain requirements.

• Participate in UK and Global Supply Chain meetings and events as required.

IRC-UK RAI UK specific

  • Support in the organisation of events and workshops planned by the RAI team
  • Work closely with colleagues to handle logistics for in person training sessions including sourcing venues and materials, in compliance with IRC supply chain procedures and coordination with external vendors.
  • Ensure RAI-UK compliance with GSC policies and donor procurement requirements
  • Ensure RAI-UK team equipment and support needs are met, including the ordering and distribution of all resources in an efficient and timely manner.
  • Work closely with programme team to handle logistics for delivery of IT equipment and obtaining and saving IT equipment and client receipts
  • Support in procurement panels / assessment related to RAI suppliers
  • Ensure that IRC finance system, Integra, is kept up to date with purchase orders, including making timely amendments/deletions to maintain accurate records of unsettled commitments
  • Ensure new supplier details are shared appropriately and set up as vendors in Integra
  • Ensure consistent and structured filing of procurement related documentation database for RAI UK grants and contracts
  • Support non-supply chain staff to understand and follow IRC UK’s procurement policies and procedures
  • Provide supply chain updates relating to UK RAI (e.g., for Quarterly Implementation Meetings, donor reports

General Support

  • Willing to take on Fire Marshal and First aider duties
  • Willingness to assist with adhoc operational tasks

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

  • Knowledge of procurement processes, policies, and procedures
  • Strong emphasis on accuracy and detail
  • Willingness to go the extra mile
  • Strong written communication skills
  • Ability to handle multiple projects simultaneously to meet goals and deadlines
  • Proficient in Microsoft Office programs, such as Excel and office 365
  • Good time management and organizational skills
  • Use of independent judgment and initiative
  • Be a great teammate
  • Good numerical skills.
  • Commitment to IRC’s values

Experience and Desirables:

  • Experience of dealing with external suppliers and service providers

Candidates must have the Right to Work in the UK.

IRC-UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

How to apply

Please apply via our website

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