Supply Chain Officer

The Purpose of the Role

Support the UK HQ and UK RAI functions within IRC-UK and contribute to effective management of our Supply Chain processes

Scope and Authority

Authority:

• None

Responsibility for Resources:

• Responsible for daily activities of the supply chain function both physical and digital

Key Working Relationships

• Reports to Head of Facilities and Procurement.
• Works closely with RAI UK Head of Programmes and RAI UK project managers.

KEY ACCOUNTABILITIES

Supply Chain management

• Keep records, contracts, supplier database up to date.

• Maintain inventory tracking system INTEGRA as required

• Review and Place Purchase Requests and Purchase Orders

• Action Supply Chain processes and purchasing

• Creating and managing procurement documents and Processes as required

• Research potential suppliers

• Due Diligence

• MDM coordination and support

• Assist with preparing and disturbing supply chain communication with internal and external stakeholders.

• Actively support procurement training to stakeholders

• Prepare cost analyses.

• Support high value projects.

• Liaise and maintain relationships with IRC suppliers.

• Support cross boarder / international supply chain requirements.

• Participate in UK and Global Supply Chain meetings and events as required.

IRC-UK RAI UK specific

• Support in the organisation of events and workshops planned by the RAI team
• Work closely with colleagues to handle logistics for in person training sessions including sourcing venues and materials, in compliance with IRC supply chain procedures and coordination with external vendors.
• Ensure RAI-UK compliance with GSC policies and donor procurement requirements
• Ensure RAI-UK team equipment and support needs are met, including the ordering and distribution of all resources in an efficient and timely manner.
• Work closely with programme team to handle logistics for delivery of IT equipment and obtaining and saving IT equipment and client receipts
• Support in procurement panels / assessment related to RAI suppliers
• Ensure that IRC finance system, Integra, is kept up to date with purchase orders, including making timely amendments/deletions to maintain accurate records of unsettled commitments
• Ensure new supplier details are shared appropriately and set up as vendors in Integra
• Ensure consistent and structured filing of procurement related documentation database for RAI UK grants and contracts
• Support non-supply chain staff to understand and follow IRC UK’s procurement policies and procedures
• Provide supply chain updates relating to UK RAI (e.g., for Quarterly Implementation Meetings, donor reports

General Support

• Willing to take on Fire Marshal and First aider duties
• Willingness to assist with adhoc operational tasks

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

• Knowledge of procurement processes, policies, and procedures
• Strong emphasis on accuracy and detail
• Willingness to go the extra mile
• Strong written communication skills
• Ability to handle multiple projects simultaneously to meet goals and deadlines
• Proficient in Microsoft Office programs, such as Excel and office 365
• Good time management and organizational skills
• Use of independent judgment and initiative
• Be a great teammate
• Good numerical skills.
• Commitment to IRC’s values

Experience and Desirables:

• Experience of dealing with external suppliers and service providers

Candidates must have the Right to Work in the UK.

IRC-UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.