Tender & Contract Specialist Italy in Illkirch, France

Work Schedule

Other

Environmental Conditions

Office

Job Description

Position Summary:

This role is responsible for the development of business proposals. It ensures the coordination of activities with internal functions supporting the local sales teams in the execution of all activities related to tenders and contracts with public and private entities, in compliance with the law and procedures of the company.

This position also includes tender implementation, following given processes in a specific project plan and, coordination with the internal functions to ensure that local tenders are implemented accurately.

Position Responsibilities:

The role is responsible for effective end to end administration of designated Tenders / Request for Proposal (RFP’s) or Request for Information (RFI’s).

• Daily screening of Procurement Platforms and Tender Screening Platforms to identify opportunities of interest through a pattern of keywords

• Ensure tracking of opportunities and live tenders to report and improve win rates.

• Work with the sales function to prioritise opportunity pipeline.

• Analysis of tender specifications and requirements

• Coordinate activities between all functions throughout the duration project.

• Complete project plans to facilitate the completion of all the tender documentation

• Prepare of all relevant tender documents ensuring written formal tender proposal response by filling the administrative documents and verifying compliance to the requirements.

• Act as gate keeper and project coordinator to ensure all customer files for the Tenders are collected, prepared and ready for submission.

• Track, download and upload documentation within customer specific portals and platforms.

• Undertake the electronic archiving of documents in accordance with established criteria.

• Establish standard process and maintain a database / library of Tender/RFP responses to questions focussed on the company capabilities. Making connections with functions across the business continually improve the content.

• Co-ordinate the Tender Implementation plan for awarded tenders to secure orders and to drive customer satisfaction.

• Support to the finance team in the administrative management of bank guarantees requests and recoveries.

• Support Sales in Contract and Price Renewal Activities

• Bring forward ideas and solutions for continuous improvement via active participation in team calls.

• Deliver process training and provide regular updates.

Minimum Qualifications:

• Degree in Business Administration, Law, Business or equivalent work experience

• Experience in Customer Service or Administration of Tenders

• Experience in working in a cross-functional environment

• Excellent organizational skills, able to lead a project with a given plan.

• Well-structured, self-directed, persistent and goals oriented.

• Knowledge in Excel & data manipulation and usage of web platforms.

• Excellent communication and interpersonal abilities to work in a Team Environment

• Languages: Native Italian, Advanced spoken and written English

• Travel – not to exceed 5%

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.