HR Coordinator

Open Ended
Full Time contract

The closing date for applications is midnight on Monday 1 April 2024
Interviews are expected to take place on Wednesday 17 April 2024

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

The Post

HR Services is responsible for a range of people management activity across the University and brings together four teams: Recruitment & Resourcing; Employee Lifecycle; Payroll & Pensions; and HR Systems & Data.

This role will be responsible for providing advice, guidance and support on a range of employee related lifecycle processes and recruitment activity.

The successful candidate should have demonstrable experience in supporting employee lifecycle/recruitment processes and will be expected to contribute to continuous improvement activities to ensure our processes are customer focussed, efficient and where possible aligned with relevant HR Systems.

This role is “hands on”, delivery focussed and offers a great opportunity to shape the way we do things.

Description of Duties

• Provide advice, guidance and administrative support across the full range of employee lifecycle processes and terms and conditions of employment
• Manage the end-to-end recruitment process via the e-recruitment system including providing advice and guidance on the application of recruitment policies and processes.
• Respond professionally and efficiently to all candidate queries
• To prepare, check and issue contracts of employment
• To ensure employee data is accurately recorded within the HR/Payroll System in advance of monthly deadlines
• To prepare employee related data reports from a range of systems to support HR Services
• To manage queries and responses received into the team via phone, email or face to face and provide guidance on processes and policies
• Assisting with UKVI compliance regulations
• Contribute and/or facilitate continuous improvement activity within HR Services to review policies/processes to ensure they are efficient, intuitive and responsive
• Work closely and effectively with the wider HR Services team
• Manage or participate in ad-hoc HR related projects as agreed with HR Services Manager or Director or HR Services
• Any other duties appropriate to the grade of the post

Essential Criteria

• Educated to HND level or equivalent professional experience
• Experience of employee lifecycle/recruitment and resourcing processes
• Experience of preparing offers of employment
• Experience of responding to customer enquiries and of providing advice, guidance and support on the interpretation of HR related policies, processes, and practices
• Experience of developing responsive, intuitive administrative processes
• Experience of using a HR system and/or recruitment system
• Knowledge of, and competence using, Microsoft Excel, digital technologies such as SharePoint, Adobe Pro
• Ability to work independently as well as part of a team and able to motivate colleagues
• Excellent verbal and written communication skills
• Ability to prioritise multiple tasks and meet deadlines

Desirable Criteria

• Experience of working in an HR environment within Higher Education
• Experience of SAP
• Experience of Talentlink

About Us

HR Services incorporates, all aspects of generalist HR and employee relations support to the organisation, payroll and pensions, and learning and development. The service is responsible for supporting the employment of University staff, providing advice and guidance on matters including staff recruitment, contracts of employment, promotion, appraisals, term and conditions, professional development etc.

The objectives of the HR Services team are to:

• Enhance the human resources, organisational capability and performance of the University.
• Provide an efficient, accurate and timely service in all aspects of the employment life cycle.
• Develop a comprehensive, accurate and flexible HR Information system.
• Advise and support staff on employee relations, employment matters, including interpretation and application of University policies and procedures.
• Provide administrative, procedural and policy development, and support and advice to University committees.
• Ensure compliance with legal and policy obligations.

HR Services is responsible for SAP, the University’s HR Information system for managing and processing all staff related information. We also provide a payroll and pension service to the University and administer the University Pensions scheme.

The University

The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021). Interdisciplinary in its approach, Stirling’s research informs its teaching curriculum and facilitates opportunities for knowledge exchange and collaboration between staff, students, industry partners and the wider community.

The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 10 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

More than 17,000 students study with the University of Stirling globally, with over 120 nationalities represented on its scenic central Scotland campus alone. The campus – also home to 1,700 staff – has its own loch and castle, and a recent multi-million-pound redevelopment has delivered modern, flexible, and digitally connected study and social spaces at the heart of campus, including enhanced student support and retail and catering outlets.

The University has twice been recognised with a Queen’s Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019). Stirling is Scotland’s University for Sporting Excellence and its recently redeveloped world-class facilities provide the perfect training environment for the University’s sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

As a signatory to the £214 million Stirling and Clackmannanshire City Region Deal, the University is driving productivity and inclusive growth across the Forth Valley, and beyond. Through pioneering collaborative solutions to global challenges, researchers are putting innovation, skills, and partnership at the heart of a sustainable economic recovery.
www.stir.ac.uk @stiruni

Job number

SERV01875

Contract Type

Open Ended

Posting End Date

01-Apr-2024

Location:

Stirling Campus

Grade

Grade5 £25,138-£27,979 p.a.

Faculty/Service

Human Resources and Organisation Development

Post Details

Open Ended
Full Time contract

The closing date for applications is midnight on Monday 1 April 2024
Interviews are expected to take place on Wednesday 17 April 2024

There is an expectation that work will be undertaken in the UK.

This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

The Post

HR Services is responsible for a range of people management activity across the University and brings together four teams: Recruitment & Resourcing; Employee Lifecycle; Payroll & Pensions; and HR Systems & Data.

This role will be responsible for providing advice, guidance and support on a range of employee related lifecycle processes and recruitment activity.

The successful candidate should have demonstrable experience in supporting employee lifecycle/recruitment processes and will be expected to contribute to continuous improvement activities to ensure our processes are customer focussed, efficient and where possible aligned with relevant HR Systems.

This role is “hands on”, delivery focussed and offers a great opportunity to shape the way we do things.

Description of Duties

• Provide advice, guidance and administrative support across the full range of employee lifecycle processes and terms and conditions of employment
• Manage the end-to-end recruitment process via the e-recruitment system including providing advice and guidance on the application of recruitment policies and processes.
• Respond professionally and efficiently to all candidate queries
• To prepare, check and issue contracts of employment
• To ensure employee data is accurately recorded within the HR/Payroll System in advance of monthly deadlines
• To prepare employee related data reports from a range of systems to support HR Services
• To manage queries and responses received into the team via phone, email or face to face and provide guidance on processes and policies
• Assisting with UKVI compliance regulations
• Contribute and/or facilitate continuous improvement activity within HR Services to review policies/processes to ensure they are efficient, intuitive and responsive
• Work closely and effectively with the wider HR Services team
• Manage or participate in ad-hoc HR related projects as agreed with HR Services Manager or Director or HR Services
• Any other duties appropriate to the grade of the post

Essential Criteria

• Educated to HND level or equivalent professional experience
• Experience of employee lifecycle/recruitment and resourcing processes
• Experience of preparing offers of employment
• Experience of responding to customer enquiries and of providing advice, guidance and support on the interpretation of HR related policies, processes, and practices
• Experience of developing responsive, intuitive administrative processes
• Experience of using a HR system and/or recruitment system
• Knowledge of, and competence using, Microsoft Excel, digital technologies such as SharePoint, Adobe Pro
• Ability to work independently as well as part of a team and able to motivate colleagues
• Excellent verbal and written communication skills
• Ability to prioritise multiple tasks and meet deadlines

Desirable Criteria

• Experience of working in an HR environment within Higher Education
• Experience of SAP
• Experience of Talentlink

About Us

HR Services incorporates, all aspects of generalist HR and employee relations support to the organisation, payroll and pensions, and learning and development. The service is responsible for supporting the employment of University staff, providing advice and guidance on matters including staff recruitment, contracts of employment, promotion, appraisals, term and conditions, professional development etc.

The objectives of the HR Services team are to:

• Enhance the human resources, organisational capability and performance of the University.
• Provide an efficient, accurate and timely service in all aspects of the employment life cycle.
• Develop a comprehensive, accurate and flexible HR Information system.
• Advise and support staff on employee relations, employment matters, including interpretation and application of University policies and procedures.
• Provide administrative, procedural and policy development, and support and advice to University committees.
• Ensure compliance with legal and policy obligations.

HR Services is responsible for SAP, the University’s HR Information system for managing and processing all staff related information. We also provide a payroll and pension service to the University and administer the University Pensions scheme.

The University

The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021). Interdisciplinary in its approach, Stirling’s research informs its teaching curriculum and facilitates opportunities for knowledge exchange and collaboration between staff, students, industry partners and the wider community.

The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 10 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

More than 17,000 students study with the University of Stirling globally, with over 120 nationalities represented on its scenic central Scotland campus alone. The campus – also home to 1,700 staff – has its own loch and castle, and a recent multi-million-pound redevelopment has delivered modern, flexible, and digitally connected study and social spaces at the heart of campus, including enhanced student support and retail and catering outlets.

The University has twice been recognised with a Queen’s Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019). Stirling is Scotland’s University for Sporting Excellence and its recently redeveloped world-class facilities provide the perfect training environment for the University’s sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

As a signatory to the £214 million Stirling and Clackmannanshire City Region Deal, the University is driving productivity and inclusive growth across the Forth Valley, and beyond. Through pioneering collaborative solutions to global challenges, researchers are putting innovation, skills, and partnership at the heart of a sustainable economic recovery.
www.stir.ac.uk @stiruni

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